CLK 09R - Administrative Assistant

Bring your strong administrative experience and superior organizational skills to this position

The Public Guardian and Trustee (PGT) is here to help citizens who may be incapable, are under the age of 19 or who are deceased.

The Public Guardian and Trustee (PGT) has the mandate to:

• To Protect the legal and financial interests of children under the age of 19 years
• To Protect the legal, financial, personal and health care interests of adults who need help with decision-making
• To Administer estates of deceased persons and missing persons

The PGT is a corporation sole which is a legal structure with one person responsible for overall service delivery instead of a board of directors. That person is called the Public Guardian and Trustee. The PGT is independent of government when making decisions on behalf of clients. We are an inclusive organization that seeks to provide culturally safe and respectful services to each client. We are committed to creating a meaningful workplace culture that pursues truth and reconciliation. We put clients first when making decisions and act with the highest ethical, legal and personal standards. We value collaboration with clients, colleagues and partners and believe in the importance of relationships to achieve positive outcomes for clients.

This position will provide a wide range of administrative support services to the branch including receiving, reviewing and validating incoming submissions, composing correspondence and other written materials, researching and summarizing client file information, opening and distributing mail and providing general advice and service to clients, family members, stakeholders and the general public.

Job Requirements:

• Secondary school graduation or equivalent (GED)
• Experience providing customer or client service, carrying out legal, administrative and/or financial duties and responding to client needs in a professional manner in an office setting. Preference may be given to candidates with 1 or more years of experience.
• Experience/training working with Microsoft office products and data entry.

Preference may be given to applicants with:

• Experience working directly or in person with vulnerable populations (e.g. vulnerable adults, persons with disabilities, children, heirs and beneficiaries and individuals with language, behavioural and/or cognitive barriers)
• Completed Office Administration courses.

For questions regarding this position, please contact tglass@trustee.bc.ca

About this Position:
This posting is to establish an eligibility list to fill both current and/or future permanent and/or temporary vacancies.
Flexible work options may be available; this position may be able to work from home a few days a week subject to an approved telework agreement.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible.

Additional Information:
Enhanced Security Screening will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.