8 Professional Out-Of-Office Email Templates
Publié le 12 June 2023
Enjoy your time away from the office and ensure that colleagues and customers know their message has been received with 8 professional out-of-office email templates.
Taking time away from the office is important to the overall well-being of workers in all professions in all job fields. The best way to enjoy your next vacation while still being professional at work is to use one of the 8 professional out-of-office email templates.
What Is An Out-of-Office Email?
An out-of-office email (OOO) is an automated message that will be sent when you receive an email. Knowing how to write a good out-of-office email will let people know that you’re away, when you’ll be back and when they can expect a reply.
Letting your other colleagues and clients be informed and updated about your availability, email is the best option. Also, according to Lifewire, 62.8% of business professionals still prefer to use emails to communicate with people within and outside the office. Having an automated response will help you maintain a level of professionalism while you enjoy your work break.
If writing an OOO email seems like a daunting task, don’t worry. You can simplify the process by using 8 professional out-of-office email templates that will be a great fit with almost any occasion. Just choose the right one, add in your details and get ready for an email-free vacation.
8 Professional Out-Of-Office Email Templates
#1 Classic OOO Email Template:
Subject line: Out-of-Office Reply
Hello, [Recipient]
Thank you for your email. I am currently away from the office and will not be checking my work email or voicemail during this time. I will return on [date of return] and respond to all messages as quickly as possible.
If you need immediate assistance, here is the person to contact with [name and email address of alternative contact].
I appreciate your support.
Best
[Your Name]
#2 Sick Leave:
Subject line: Out-of-Office Reply – Sick Leave
Dear [Recipient]
Thank you for your email. Unfortunately, I am currently on sick leave and cannot respond at this time. I will be away from my work email and will only check it occasionally.
If you need immediate assistance, please contact [name and email address of alternative contact] for support.
I will return to work as soon as possible and respond to all emails and messages at that time.
Thank you for your understanding and support.
Best regards,
[Your Name]
#3 Maternity/Paternity Leave:
Subject line: Out-of-Office Reply – Maternity Leave
Dear [Recipient]
Thank you for your email. I am currently on maternity/paternity leave and will not be available until [date]. I will be away from my work email and will only check it occasionally during this time.
I will be back full-time from [date]. If you need immediate assistance, please contact [name and email address of alternative contact] for support. They have been briefed on my work and can handle urgent matters in my absence.
Thank you for your understanding and support during this happy time.
Best regards,
[Your Name]
#4 Lead Generation:
Subject line: Out-of-Office Reply – Let’s Connect!
Respected [Recipient],
Thank you for your email. I am out of the office until [date of return], but I’m excited to hear from you! I will respond to your message as soon as I return.
In the meantime, I am always looking for new opportunities to connect with people and explore ways to work together. Please visit my website [insert website link] or follow me on [insert social media handle] to learn more about my services.
If you have any specific questions or would like to schedule a call when I return, please don’t hesitate to contact me. You can contact me at [insert phone number] or [insert email address].
Thank you for considering my services. I look forward to connecting with you soon!
Best regards,
[Your Name]
#5 Away From The Desk:
Subject line: Out-of-Office Reply – Away From My Desk
Hello
Thank you for your email. I am currently away from my desk and cannot respond until [date/time of return].
Thank you for being so understanding, and I will respond to your email upon my return.
Best regards,
[Your Name]
#6 Quirky OOO Template:
Subject line: Out of Office – I’m Outta Here!
Hey there, [Recipient]!
Thanks for your email! Unfortunately, I’m out of the office until [date of return]. It’s a bummer, but I hope to be back by the coffee maker as soon as possible.
If you have an urgent matter, contact [name and email address of alternative contact]. They will know how to handle it.
Talk to you soon!
Cheers
[Your Name]
#7 Promotional:
Subject line: Out-of-Office Reply – Special Offer Inside!
Hello there,
Thanks a lot for your email. I’m out of the office until [date of return], but I have a special offer for you while I’m away!
[Insert promotional offer or message here]. This offer is only available for a limited time, so take advantage of it.
If you have any questions or need assistance, please contact [name and email address of alternative contact]. They’ll be happy to assist you.
I appreciate your interest and look forward to connecting with you when I return.
Best regards,
[Your Name]
#8 Holiday:
Subject line: Out of Office – Happy Holidays!
Dear [Recipient],
Thank you for your email. I am currently out of the office celebrating the holiday season. I will be available on [date of return].
If you need immediate assistance, please contact [name and email address of alternative contact]. They have been briefed on my work and can handle urgent matters in my absence.
I look forward to reconnecting with you upon my return.
Best regards,
[Your Name]
Use An OOO Email To Stay Professional
Using an out-of-office email is a great way to stay professional and maintain good communication while you’re away from work. Taking the time to let your colleagues and clients know that you are away but will make their message a priority upon your return will certainly be appreciated.
An OOO email also sets clear expectations for when the sender can expect a response from you, which can help reduce any stress or frustration they may have about not hearing back from you.
You can use 8 professional out-of-office email templates to create your own message quickly and simply. Just add your own details and you’ll be ready to head out on your next exciting vacation.
