Best Collaboration Tools For Project Management in 2022
Publié le 7 March 2022
With remote and hybrid working arrangements becoming much more popular, maintaining open communication and collaboration needs to remain a priority. The best collaboration tools for project management in 2022 allow different organizations to do just that.
Teamwork is essential for success. It helps companies make better ideas, which leads to them achieving their goals more effectively. Collaboration makes things easier for everyone involved, and all employees should be encouraged to collaborate as frequently, whether online or in the physical workspace.
The ongoing pandemic has dramatically affected the nature of work, with millions of people now working remotely and hybrid working arrangements becoming the norm in many different industries. As a result, collaborative apps have become an indispensable section of any company’s strategy. These apps allow for effective collaboration between colleagues regardless of their location, and can even help to boost productivity.
There are multiple collaboration apps and tools, each with their own pros and cons. It’s important to choose the collaboration tool that meets the unique needs of your workforce and allows them to continue working at their best. Let’s take a closer look at some of the Best Collaboration Tools for Project Management in 2022, based on their ease of use, cost analysis, and the options they give employees.
Let’s get started!
What Are Collaboration Tools?
Collaboration tools, apps and software programs help teams communicate effectively in order to work together efficiently, complete projects successfully while meeting deadlines. These apps enable you to manage budgets, devise reports, and split teams into different groups, just to name a few of their capabilities. Using these apps frequently and correctly helps to ensure that you work smarter.
Most collaboration tools allow you to personalize the settings that work best for you, with some offering more options than others. Video and chat features can make message delivery speedy, orderly, and streamlined. Assigning jobs makes it easy to identify which group should handle specific aspects of any job.
Remote service delivery has made these tools even better since they make it easy for e-commerce companies to remain in contact with their task force from any place. Chat options, time tracking, live editing, and video conferencing can help businesses run their operations at maximum efficiency. Using collaboration tools in conjunction with other applications or systems can also make it easier and more effective.
Collaboration Tool Benefits For E-commerce Business
Hassle-Free Collaboration
The majority of the best collaboration tools for project management in 2022 includes built-in features designed to aid communication and teamwork.
The aim of these collaboration tools is to help teams collaborate effectively regardless of their physical location. By providing a central virtual location for each communication regarding ongoing projects and tasks makes sure that each member knows what’s going on at all times. These tools ensure each participant knows where they can go if there’s any confusion or questions.
Scheduling & Planning Help
As a project leader, you’re probably sure that no task can ever be completed without a transparent planning process and project scheduling. Project management apps can assist you when it comes to this matter.
You can create the entire project plan and make it accessible for everyone involved in the app. It’s easy to schedule tasks with these tools because you can highlight the job due dates, feature job priorities, and see everything visually through the applications. This is the type of transparency and openness that employees are seeking from their organizations, and will dramatically reduce confusion and avoid delays in important ongoing projects.
Best Collaboration Tools For Project Management in 2022
1. Monday.Com
Monday.com is a collaborative workspace for teams to get projects done more effectively. The tool makes planning, managing, and tracking tasks easier because of its very visual interface.
You can rely on it to make workflows for your tasks. It helps teams organize and manage their projects regardless of their size or complexity.
However, as it focuses on tasks, job expense recording and time recording can be challenging. The significant omission is the absence of an integrated Gantt chart, a standard feature used by project managers to plan and schedule projects. The integration feature is bounded if you’re relying on it with other apps. Many applications work well with this tool, but other highly-used ones don’t, annoying other users.
2. Slack
Slack facilitates communication between many individuals assigned to handle a specific project. You can use it via the web, through its desktop application, or rely on its mobile application. Use it to make several conversations in various channels, enjoy direct communication using private messages, and keep in touch with collaborators by sharing files.
On Slack, the left-hand side navigation menu features each conversation you’re in, each of your active channels, and individuals who have interacted with you directly via direct messages. The discussion interface chronologically displays messages from each of your active channels, and you can attach photos or files to your chats.
You can respond to chats in the message window or choose a discussion to start a new conversation.
Slack comes with voice-call features and video-call hallmarks, but they are not bandwidth-efficient with uneven quality. On top of that, the free plan gives you only one-to-one voice calling and video calls, which means that if many team members are working from home, using a staunch video conference system such as Zoom would be an excellent option.
3. Zoom
A popular video conferencing software, Zoom allows those teams handling tasks remotely to remain linked, communicate productively, and collaborate on projects from anywhere in the world. You can sync the meetings harmoniously with staff members and external contacts’ calendars, and the chat feature allows teams to remain linked unaffected throughout the day.
You can utilize the tool to run and broadcast affairs for larger gatherings, including running breakout spaces for even more discussion sessions.
Although this application offers a subscription-involved service, you can maximize the ‘unpaid for’ functions it features to remain linked and eliminate extra financial obligations. Also, although it’s easy to access/get and straightforward to apply, this software has one major drawback: not having any user guide instructions and online support, not to mention the dreaded “Zoom fatigue.”
4. Smartsheet
Smartsheet has many collaboration-related features, but they’re beneficial for teams that need to join forces on content. For example, a creative team might use them to share ideas, while a content team could use them to track writer changes.
The team get-together hallmarks are fantastic. They let participants get updated about crucial changes that happened and give them access to shared opinions, in-depth records, activity logs, automatic notifications, status records, and reminders to ensure they remain updated.
Collaborating on creative tasks is made more hassle-free by content collaboration apps such as pinned responses, agreements, and notes. It doesn’t feature a real-time task activity flow but the tool shows real-time task information on dashboards to ensure your workmates are in sync.
Smartsheet has a searchable database feature, several viewing choices to see projects, cards and more. You’ll be able to use version control features and workflow tools to make it easy for your team to share their tasks through the pipeline.
It’s also hassle-free to share this app even with external users. It has a permission-level access feature to set permissions for owners, admins, editors, and viewers. You can make portals that give personalized views of your projects depending upon what you want to track.
5. Trello
Do you want employees to apply a present-day collaborative app? Trello makes it easy to manage projects. That’s why it received the highest rating for ease of use by The Blueprint.
Trello relies on kanban boards featuring upright status directories and tasks to make job schedules. You shift cards from the left-hand of one line to the right-hand of another column whenever you complete sequential actions.
The board features a content production procedure, including planning, allocating, revising, and completing. Each content title features a unique card set down to a different upright status directory when finished.
With the Trello application, you can’t change between Kanban task setting up and other task organization frames like a calendar view and Gantt chart. Moreover, Trello doesn’t offer financial management hallmarks, and it doesn’t provide phone help services or support with the free account.
6. Jira
With its robust project management hallmarks, many companies widely use Jira, helping them manage their projects effectively. Generally, this project management app assists users in handling the whole operating system-making process from the concept stage to the deployment pace.
Its straightforward and uncomplicated interface allows teams to get together quickly, which helps them finish assigned jobs faster. Users can rely on the app to organize, and market their software. You can create user-related issues and allocate tasks to workmates using the application. The vendor offers a free trial, allowing you to test the features for no charge.
It also provides visual-related and real-time reporting tools to boost team projects’ performance. It has Java and REST-related APIs, allowing for flawless integrations to most business systems, not forgetting there are more than 800 add-ons and plugins from Atlassian’s Marketplace. It also has mobile apps for Android-related and iOS devices.
7. Zoho Projects
Zoho Projects also makes it hassle-free to prepare, arrange, manage, and get together on projects. It uses Gantt charts for visualizing progress and creating schedules.
You can also rely on this app to manage documents, track time, fix errors, and so on. The app supports many integrations, including Slack software, Google engine, and more.
Pricing depends on the user numbers, project numbers, and task depth. The higher app plan options give more tasks and higher limitations depending on the plan option you’ve purchased. You can also try out the software for free before making a full purchase.
Final Thoughts
The best collaboration tools for project management in 2022 come with their own advantages and disadvantages. While none of them are perfect, each does provide useful tools and solutions to facilitate open teamwork and collaboration among all team members regardless of their location. Every organization needs to experiment with different collaboration tools and determine which one fits their unique needs and will be most accessible to their workforce.
