Bilingual VP Assistant

We are looking for an assistant to support the Vice-President. We are looking for an experienced person with excellent writing skills.

3 VP assistant positions available! Operations, Finance and Communication/Marketing environment.

Only applications with experience in one of these fields will be considered.

Responsibilities:

• Write and finalize materials for various audiences, including presentations to the board of directors
  
• Ensure monitoring of the progress of files requiring intervention with the managers concerned.
  
• Manage the agenda and organize meetings.
  
• Coordinate certain working committees.
  
• Plan and organize business trips.
  
• Compile data for the executive vice president.
  
• Provide administrative support to the management team, including organizing meetings, managing emails, coordinating visitor reception and managing corporate and business partner events

Skills sought for this position :

• Structuring work effectively
• Maintain rigorous standards
• Act on principle
• Communicate with clarity
• Be focused on customer needs
• Navigate turbulence
• Promote lasting professional relationships

Qualifications

• Seven (7) to ten (10) years of experience in a senior management assistant position in a similar environment;
• DEC in business administration or administrative secretarial work, or the equivalent. Any combination of education and experience will be considered.
• Essential bilingualism (English and French);
• In-depth knowledge of various software (Word, Excel, Powerpoint);
• Excellent communication and interpersonal skills, both orally and in writing;
• Strong writing skills;
• Tact, diplomacy, showing discretion and great confidentiality are essential qualities;
• Ability to understand complex and sensitive issues and take necessary actions using excellent judgment;
• Ability to work with figures and performance indicators, production of dashboards;
• Ability to coordinate and monitor various working committees;
• Excellent organizational skills and ability to manage stress, particularly when dealing with multiple priorities often within tight deadlines;
• Ability to work under pressure when necessary;
• Demonstrated ability to coordinate meetings, agendas and business travel;
• Sense of initiative and autonomy;
• Great efficiency and ability to work under minimal supervision.