Administrator, Project Job Details | Aecon

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we cant do it safely, we dont do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

About Us

The Shoreline Power Group is a fully integrated Joint Venture of Aecon, United and AtkinsRalis located in Kincardine, Ontario. Shoreline Power Group is the centerpiece of the Major Component Replacement (MCR) program which replaces the main components of 6 reactors at the Bruce Power Nuclear Generating Station. The scope of work includes the removal and replacement of calandria tubes, pressure tubes, and feeders as well as construction management and trade labor. This project is part of Bruce Powers Life Extension Program, which will allow Bruce Powers CANDU units to continue to operate safely through to 2064.

The Project Administrator will report functionally to the Finance Manager, with daily reporting to Construction Manager. This is a 6 month contract opportunity.

What You'll Do Here

• Performs administrative duties on site ensuring all documentation regarding timesheets, equipment usage and all personnel related allowances are transferred to Accounting daily or weekly as required
• Organizing and tracking daily trade attendance, compiling timesheets and ensuring accuracy and sending in to Payroll team
• Ensuring biometrics data is aligned with timesheet entry
• Learns, interprets and applies organizational policies, rules and regulations
• Establishes and dismantles site offices as required
• Maintains an organized filing system on site
• Perform and maintain daily documentation, filing and typing
• Maintain and organize document files
• Perform general clerical duties; photocopying, faxing, mailing, filing and couriers etc.
• Provide administrative support to various departments as needed. Such as assisting with client meetings, creating presentations and packages.
• Assist with client meetings
• Administers office and safety supplies, stationary
• Suggest and implement improved work methods and systems relating to administrative tasks
• Performs other duties and responsibilities as required

What You Bring To The Team

• Must possess 2 + years of office related experience with knowledge of accounts payable and payroll. Basic accounting knowledge is required.
• Experience in the construction industry is an asset
• Prior knowledge and experience working in unionized environment i.e. EPSCA wage schedules
• Intermediate level of computer skills in MS Word and MS Excel
• Experience with SAP is an asset
• Ability to work independently, accurate computer data input and record keeping
• Attention to detail, excellent organizational skills, and discretion with confidential information
• Team player, flexible and able to work well with site team members
• Able to work rotational Shift Work
• Able to work in Workplace that requires use of PPE
• Multi-tasking and work within time constraints
• Punctual and dependable
• Strong communication skills, ability to deal tactfully with employees, visitors and customers

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.