Document Control Coordinator Job Details | Aecon

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we cant do it safely, we dont do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. Were proud of our work helping to expand and improve Canadas infrastructure and transportation networks, and were ready to build the future of our country.

Aecon is currently seeking a Document Control Coordinator to join our transformative infrastructure project within the GTA. Reporting to the Sr. Document Control Manager, the Document Control Coordinator is responsible for the processing, issuing, reproduction and filing of engineering and construction documents to ensure accuracy and timeliness.

What You'll Do Here:

• Responsible for the functioning and utilization of the document control system for the project
• Accountable for maintaining project distribution matrix within EDMS (Aconex)
• Assists in providing training and support to new project team members regarding appropriate document control practices and on the EDMS (Aconex)
• Identifies and escalates processing or other system issues to the Document Control Manager in a timely manner
• Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions
• Assist in maintenance of reporting system to track all NCRs, CARs, RFIs, Change Requests and other documentation deemed critical by the project from start to finish
• Assists project teams with creating and developing reports in EDMS system (Aconex)
• Using Aconex, assists in the preparation of the end of project report
• Using Aconex, assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals
• Using Aconex, assists in maintenance a reporting system to track by originator all RFIs through the key milestones of their lifecycle
• Ensures the receipt, capture, control and access of all project documents
• Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements
• Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in both the project and client EDMS (Aconex/Unifier) systems in accordance with procedures and requirements for metadata for reporting/auditing
• Assist with the coordination of the metadata and the process of storage for documents into the EDMS system by all internal and external parties
• Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
• Assist with post-construction document archival / retention including as per Project Agreement specifications

What You Bring to the Team:

• Post-secondary education Bachelors Degree or College Diploma preferred, or equivalent experience
• A minimum of 2- 5 years document control experience in a construction project/site environment
• Must have great time management and leadership skills
• Prior experience using electronic document management (Aconex and/or Unifier preferred) as well as in processing both design and vendor documentation
• Proficient in electronic file management (e.g. Explorer and WinZip)
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
• Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, Powerpoint
• Ability to accurately and efficiently setup, create and maintain documentation metadata
• Ability to interpret and implement processes, procedures, workflows and standards
• Ability to document work tasks (work instructions)
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
• Excellent written and verbal communication skills
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment
• Familiar with EDMS systems such as Aconex and/or Unifier

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.