Executive Assistant Job Details | Aecon

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we cant do it safely, we dont do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

About The Opportunity

We are looking for an Executive Assistant to support two executive leaders the Vice President, Taxation and Treasury and the Vice President, Continuous Improvement. In this role you will provide efficient and high quality administrative support. The successful candidate will demonstrate, ownership, proactiveness, proficiency and be a creative thinker. This position requires the ability to work independently, exercising judgment and initiative, while projecting a tactful, diplomatic and professional approach at all times.

What You'll Do

• Provide proactive administrative support with a variety of responsibilities and special projects
• Schedule meetings/conferences calls and maintain the Executives calendar
• Arrange travel as required
• Prepare business expense reports when requested
• Process department invoices
• Order supplies
• Support the preparation of reports and presentations for meetings
• Coordinate and participate in team meetings, manage agenda items and take minutes as requested
• Plan, organize and follow-up on details related to offsite meetings
• Anticipate and assess the needs of executive to ensure their success.
• Other related general administrative duties as required

What You Bring To the Team

• 3-5 years experience supporting one or multiple senior executives
• Ability to maintain strict confidentiality
• SAP & Concur experience.
• High level of organization, problem solving and multi-tasking skills
• Effective communication skills, both written and oral.
• Positive, solution driven can do attitude.
• Meticulous attention to detail and accuracy.
• Ability to thrive in a fast paced, high pressure work environment while effectively managing competing and changing priorities.
• Proven time management skills with the ability to take initiative in the development and completion of assigned projects and duties.
• Build and maintain strong relationships across all levels of the company
• Liaise with other Executive Assistants as necessary.
• Strong technical competence in computer-based programs, i.e. Outlook, Word, Excel, and Power Point.

Necessary Competencies

• Commitment to Safety
• Drive for Results
• Learning on the Fly
• Planning and Organizing
• Problem Solving
• Interpersonal Savvy
• Integrity and Trust

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.