Description
Trans-Canada Capital (TCC) is an asset management firm specializing in innovative investment strategies for institutional investors. Since 2009, the team has successfully managed the pension assets of Air Canada, one of the largest corporate pension plans in the country. Over the years, we have earned an enviable reputation by generating superior returns through strategies focusing on alpha generation in a rigorous risk-controlled framework. With C$27 billion in assets under management (inclusive of leverage), more than 100 investment professionals based in Montreal and Toronto, and a complete range of alternative solutions, TCC is well positioned to meet the needs of institutional investors seeking steady returns.
Reporting to the Vice President, Finance and CFO, we are currently seeking a Senior Administrative Assistant responsible for supporting the President and other Executive members within the firm and will contribute to different transversal initiatives and projects.
The candidate will choose TCC because of its collaborative work environment, its innovative approach to asset management, the sophistication and diversification of its investment strategies, its growth potential, the tight-knit relationship amongst the investment teams and the competitiveness of its total compensation package.
This is a full-time on-site position at our office downtown Montreal.
Roles and responsibilities
- Tasks to support various departments
- Manage calendars, schedule meetings, and coordinate appointments for the President and other Executive members. Occasionally also provide personal support to President, including managing personal tasks and errands.
- Acting as the gatekeeper of the President for internal and external contacts
- Serve as a central point of contact for internal and external stakeholders, handling inquiries and directing them to the appropriate departments or individuals.
- Filing important documents, including drafting and formatting memos, reports, and presentations.
- Process and manage expense claims for the President and other Executive members, ensuring accuracy, compliance with company policies, and timely reimbursement.
- Coordinate and arrange travel logistics, including booking flights, accommodations, and transportation, for the President and other Executive members, as required.
- Assist in budget monitoring and expense tracking for the various departments.
- Collaborate with team members to ensure smooth workflow and effective communication between departments.
- Assist in the coordination and execution of departmental projects, events, and initiatives.
- Contribute to the continuous improvement of administrative processes and procedures.
- Helping other administrative assistants, if necessary.
- Keeping important information and documents organized physically, and electronically.
- Maintaining a high degree of discretion and confidentiality.
Task in relations to HR
- Provide administrative support to multiple departments within the organization, including HR.
- Assist in the recruitment process by scheduling interviews and coordinating candidate assessments.
- Assist in onboarding new employees, including preparing paperwork, coordinating orientations, and ensuring a smooth integration process.
- Assist in organizing and coordinating training programs and employee development initiatives.
Qualifications
- Diploma of College studies in a relevant field;
- Minimum of 8 years of relevant experience;
- Bilingual (English and French) strong writing skills;
- Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word);
- Previous experience with an asset management firm is an asset; and
- Demonstrate a working knowledge of investments products and asset management firm specific context.
Competencies:
- Strong analytical skills and exceptional attention to details;
- Excellent written and verbal communication skills;
- Ability to create reports or presentations;
- Strong interpersonal skill;
- Time management;
- Ability to work well independently and in a fast-paced environment;
- Rigorous, disciplined and well organized; and
- Ability to handle sensitive information with discretion.
Conditions of Employment:
- Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.
Linguistic Requirements
Bilingual (English and French)
Diversity and Inclusion
Trans Canada Capital Inc. is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.
Trans Canada Capital Inc. thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
