Administrative Support II

Provides a variety of mail room and scanning duties such as receiving, open/counting incoming mails. Sorting and scanning invoices/documents in system. Gather and prepare all outgoing mail and perform filling duties. Successful Candidate will work in Kofax/Mark view and Oracle ERP system. Receive and open daily incoming mails, sort, and count and date stamp. Maintain Accounts Payable provincial email addresses for vendors email (Invoices & Statements). Prepare batches to scan into ERP system. Attach follow up documents to oracle record. Gather and prepare all outgoing mail. Determined placement of scanned document as per AHS retention policy. Retrieves invoices from ERP System for internal or external reporting requirements. Perform other duties as assigned by Supervisors/Managers.

As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.

Completion of Grade 12 or equivalent.

Minimum 3 years of experience in office environment, and performing other administrative tasks as required. Minimum 3 years of experience with Adobe Acrobat (proficiency with editing, splitting, merging/combining, sorting document) Working experience with MS Office (Excel, Word) Ability to work collaboratively and communicate frequently in a fast-paced team environment, organized, be self-directed, innovative, and ability to work in busy/noisy team environment (certain machines produce noise above 80 decibels) Must be able to walk around the office, and sit and work at computer screen for prolonged periods of time (this is frequent/constant task of this position) Must be able to lift/push/pull from waist-to-waist, floor-to-waist, up to 20-25 pounds (this is occasional/frequent) Physically able to lift boxes/material up to 15-20 pounds above the shoulder height (this is rare/occasional) - Filling, storing.

Experience in Oracle and Kofax/Mark view ERP systems (Preferred) or Equivalent