Administrative Support IV

The Administrator in the LOA Administration Department is an extremely specialized role in a high volume, complex environment where we administer and process employee life events in accordance with all of AHS’s Collective Agreements and Non-Union Exempt Employee Guidelines. This position requires extensive knowledge of Alberta Health Services policies, procedures, leave rules and guidelines, collective agreements, benefit contracts and various technological systems. The work is performed within a collaborative team that must deal with tight pay period driven timelines for over 100,000 employees. It takes one full year of training and experience to be fully competent in all the different tasks that the Admin IV must perform. Provides expert advice and guidance to Managers, Employees, Resolutions Specialists & Coordinators and HR Business Partners Analysts and Advisors. Proficient assessment and processing of complex and varied transactions within established time and quality standards while confirming data accuracy, maintaining the appropriate controls for audit verification resulting in financial integrity. Participates in projects representing LOA Admin with regards to system implementations or upgrades, procedure changes and process improvements. All work is performed independently; decisions, advice and recommendations are made based on knowledge of all policies, programs, procedures and guidelines that tend to be in constant flux. Managing the workload to ensure that the requests are all in for accurate and timely pay cycles. Assists project teams in performing tests to ensure system and process changes are in accordance with required specifications.

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Some post-secondary education.

Minimum 3-5 years Leave of Absence Administration and or Human Resources Administration experience with an aptitude for analytical work, while maintaining required metrics. Knowledge of Human Resources, leave of absence, occupational health and safety, payroll, and related processes in a diverse health care environment. Relevant education such as a HR Certificate/degree. Must be proficient in the use of Microsoft Word and Excel.

The ability to gather, analyze, and synthesize information within the framework of multiple collective agreements and AHS policies and procedures. Experience working in direct contact with clients via telephone and email. Experience working with multi-union environments. Experience in Query Reporting, Alberta Blue Cross flex system, Microsoft Outlook and PeopleSoft is an asset.