Administrative Support V

AHS is dedicated to Enhancing Care in the Community, helping people be healthy, well and independent in their homes and communities. For more information https://www.albertahealthservices.ca/cc/Page15339.aspx . Edmonton Zone Continuing Care provides services through five main program areas: Home Living, Supportive Living, Facility Living, Transition Services and Palliative Care. The Administrative Support V provides administrative, secretarial, and project coordination support to Continuing Care management and deals with confidential and time sensitive issues. Composition and preparation of agendas, meeting minutes, reports, spreadsheets and presentation materials, scheduling meetings, managing conflicting priorities in management calendars, establishing priorities, proactively identifying problems/issues and facilitating resolution, establishing and organizing offices for new management roles including records management and filing systems; developing and maintaining databases of program resources, preparing comprehensive folders for meetings, providing support for functions related to finance, invoicing and information systems processes, providing support for staffing functions including recruitment, on-boarding, payroll, time entry, applications for leave and other requests.

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Completion of post-secondary education (e.g. certificate in office or business administration).

A combination of education and experience may be considered. At the time of interview, you may be required to demonstrate your computer knowledge and proficiency by completing a hands-on assessment. You must demonstrate sufficient typing speed to meet workload demand and navigate through various computer programs including Microsoft Office (Word, Excel, Access, PowerPoint), Visio, Outlook and Internet. Minimum of 3 years secretarial experience preferably in a health-related environment. Excellent oral and written communication skills. Must demonstrate excellent organizational and decision-making skills with the ability to work independently and prioritize effectively. Excellent time management skills required. Ability to take initiative and handle a variety of assignments with attention to detail required. Ability to effectively manage and prioritize work and deal with changing priorities and difficult issues in a sensitive, confidential and timely manner. Proven ability to function well in a complex, changing environment. Excellent aptitude for interpersonal relations combined with an ability to interact with senior management and other team members in a professional and efficient manner. An excellent attendance record, reliability, and personal suitability demonstrated through employment record or references. Physical demands of the job include Sitting for extended periods. Using repetitive motions.

Working knowledge of AHS systems and processes such as ePeople HR systems and Meditech programs. Experience working in a community environment of the health care system.