Payroll & Benefits Coordinator

At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. We are committed to enriching the lives of seniors now and as their needs change, and offer Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options. Established in 1996, we own and operate 31 residences in British Columbia and Ontario and continue to grow in select markets. Find out how you can become part of a team where you belong and make a real impact every day.

The Opportunity 

Reporting to the Payroll Supervisor, the Payroll & Benefits Coordinator will be responsible for managing the full cycle for up to 9 residences ensuring compliance, accuracy, timely and data integrity are met.

What you will be doing

• Process and manage full cycle of a high-volume employees in a multi-provincial (ON, BC) bi-weekly (hourly/ salaried) payroll using ADP Workforce Now system ensuring deadlines and accuracy standards are met.
• Supporting up to 9 residences with an overall average of 1,200+ employees.
• Ensure all payroll and benefits transactions are accurately reported and recorded while maintaining compliance with tax laws, regulations, and company policy.
• Detailed knowledge of Canadian payroll regulations such as taxable benefits, calculation of vacation/ statutory pay/ severance pay etc.
• Process WCB/WSIB remittances, EHT year – end reporting, new hires, employee changes, termination, ROEs, garnishments, T4 slips and other year-end reporting activities.
• Administer employee benefit plan, ensure benefit deductions and taxable benefits are set up accurately in ADP Workforce now.
• Ensure company policies and government requirements are being followed as they relate to payroll.
• Maintain confidentiality of personal files and payroll information.
• Prepare reports as required. Generate standard and complex reports.
• Respond to all payroll and benefits related inquiries from employees as required.
• Deal with multiple complex unionized environments.
• Maintain employee records for BC wage level along with their base rate.
• Prepare reports for wage level program.
• Dealing with workers compensation board, providing necessary information.
• Communicate with various government agencies.
• Perform other duties as assigned.

What you will bring 

• 3 - 5 years of Canadian payroll experience with strong customer service focus
• ADP Workforce Now payroll system experience is required 
• Certified Payroll compliance Practitioner (PCP) is an asset 
• In-depth knowledge of provincial employment standards and legislation
• Intermediate knowledge of Microsoft office (Word, Outlook, excel) is required
• Solid understanding of all payroll processes especially in unionized environment

• A diverse environment where individual differences are celebrated, and you’re encouraged to be your best self
• Collaborative environment where we work together to succeed as a team
• Learning and development opportunities to help you grow
• Office is centrally located in the financial district, on the PATH and the TTC subway line, and provides easy access to downtown amenities

At Amica Senior Lifestyles we are passionate about working together in a supportive and inclusive environment that fosters innovation and turns ideas into action. We remain committed to creating workplaces that reflect the communities in which we operate. We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions.   

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted. 

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