Administrative Assistant and Office Events Coodinator

Job Title : Administrative Assistant & Office Events Coordinator

Have you supported executive-level leaders through events management, time records, research, expense reports, travel arrangements and other special projects? If you enjoy this work and would like to interact with internal and external executive leaders daily and have an eye for detail, this may be the role for you!

Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

• Provide administrative support to t the Toronto Senior Leadership Team
• Actively participates in leadership meetings for follow‑ups and note taking when applicable
• Coordinate Toronto office activities, arrange and oversee department and group meetings, internal and external event planning and office functions
• Work closely with external partners, assistants and vendors to schedule meetings and events
• Daily interaction with internal and external leaders
• Coordinate projects and work independently, seek out answers to questions, take initiative, leverages network of resources to solve problems
• Provide general office support, manage calendars, submit expense reports, payment of invoices
• Participating in presentations
• Other duties as assigned

How this opportunity is different

This role will provide opportunities to take initiative and problem solve.  You will make a difference by creating engagement across the Aon Toronto office. 

By partnering with our Toronto leadership team and collaborating with colleagues across the branch you will support our continued growth.

Skills and experience that will lead to success

• Minimum of 5years of experienceas an administrative assistant  providing administrative support at the executive level in a large, complex, international firm
• High school diploma or equivalent; Associate or bachelor’s degree a plus
• Advanced level digital literacy in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Calendar) and other programs
• Highly organized with exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables
• Exceptional (written and verbal) communication skills and interpersonal skills with the ability to compose materials from rough notes or independent knowledge of circumstances
• Extremely motivated, have superior people skills, eager to learn, adaptable,  and professional
• Ability to work in a high performing culture, with time-sensitive deadlines
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment
• Experience in managing and coordinating events
• Attaining an expert-level knowledge of our Aon brand identity and completing Brand Ambassador certification
• The ability to act as liaison between the executive and their colleagues, clients and other collaborators
• Strong organizational and management skills, modeling professional appearance and demeanor in a business environment; dress for the situation
• Ability to effectively interact with clients & team members, maintaining professionalism at all times with an ability to work in a high-paced, demanding environment
• Self-directed prioritization of work and projects; demonstrate measurable progress through open communication to leaders and team members consistently and with the highest quality
• A wide degree of creativity and latitude is expected
• Self-motivated, standout colleague who works independently under minimal supervision
• Excellent customer service skills and outstanding attention to detail
• Highly proactive with the ability to  suggestapproaches for resolving problems and identifying ways to improve processes
• The ability to work flexible hours, as required to oversee events and other branch activities
• Maintains a high level of confidentiality

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself.  We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. 

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. 

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

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