Administrative Assistant

Administrative Assistant

Are you organized, resourceful and have administrative experience? Are you looking to join a leading team in a global company? Aon has the opportunity you've been waiting for!

Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

As part of a market-leading team, you will contribute to the creation of tangible results for our clients by applying innovative and effective solutions within our Insurance group at Aon in Winnipeg, Manitoba. As an Administrative Assistant, you will work directly under the direction of the Market Leader and provide support to a team of senior consultants.

• Acts as a resource person for those they support,
• Prepare and produce presentations and correspondence: graphic presentations and other documents, including improving grammar, punctuation, and clarity,
• Perform quality control of documents,
• Provide financial support through the preparation and management of invoices,
• Maintain files, databases, and shared sites, such as the Prairie Region SharePoint site,
• Manages and maintains the Aon Winnipeg Business Continuity plan,
• Scheduling and coordinating internal and external meetings (rooms, caterers, material orders, agenda management, etc.),
• Work in collaboration with the team, assisting in the replacement of staff on annual leave or sick leave, as needed, and provides assistance in the event of extra work for administrative assistants,
• Manage and maintain sensitive and confidential information, ensuring it is handled securely and in compliance with Aon policy,
• Makes travel arrangements,
• Prepare and submit expense reports; and
• Performs all other related duties.

How this opportunity is different

Aon’s philosophy towards developing our colleagues is modelled in every position, including our Administrative Teams. Our Administrative Assistants have the opportunity to move into many different career paths. They can choose to work toward administrative manager roles, client facing roles, finance support or senior administrative support roles that include complex project work and board management. We believe in developing skills that align with the colleague’s strengths and interests and that means our administrative assistants are involved in every aspect of Commercial Risk.

Skills and experience that will lead to success

• Minimum of three (3) years experience in a similar role,
• Proficiency in MS Office software (Word, Excel and PowerPoint),
• Punctuality and reliability,
• Organizational skills, initiative, resourcefulness, and attention to detail,
• Flexibility and team spirit,
• Demonstrated organizational skills,
• Ability to work independently with a variety of people.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself.  We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. 

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. 

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

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