Administrator, Reception

Responsible for being the first point of contact at 150 Signet for the company by greeting and directing all visitors to the organization. Answers all incoming telephone calls.

• Greets visitors - and maintains building security by requiring all visitors to sign in and out ensuring visitor’s badges are worn.Answers telephone and routes all incoming calls promptly.
• Directs any potential job applicant that may arrive the procedure for submitting and applying to Apotex through website.
• Arranges for taxi pick-up as required
• Assists with the maintenance of telephone list on internal call directory.
• Arranges for couriers and pick-ups as required.
• Follows reception guidelines.
• Assists in maintaining the electronic visitor management system and supplies for all GTA units, run reports as requested.
• Assist the Property Management team with administrative duties
  • Process all Signet campus vehicle sticker requests and enters into SAP
  • Processes all Signet campus personal protective equipment requests/maintains database.
• Works in a safe manner collaborating as a team member to achieve all outcomes.
• Demonstrate Winning Behaviours that exhibit our organizational Values: Collaboration, Courage, Perseverance, and Passion.
• Ensure personal adherence with all compliance programs including the Global Business Ethics and Compliance Program, Global Quality policies and procedures, Safety and Environment policies, and HR policies.
• All other relevant duties as assigned.

• Education
  • High School diploma or equivalent required
• Knowledge, Skills and Abilities
  • Computer skills, such as Word, Excel and Email required
  • SAP an asset
  • Excellent written and verbal communication required
  • Ability to work in a high-pressure environment
  • Ability to work in a team environment
• Experience
  • Previous experience with a busy switchboard required
  • Previous customer service experience required
  • Minimum 2 years’ experience required