CLK 15R - Office Manager

Apply your expertise and passion for innovation to this rewarding career opportunity

The Ministry of Children and Family Development has an exciting opportunity for an Office Manager to support a large branch with seven program areas: Child Protection, Guardianship, Adoptions, Family Services, Resources, Child and Youth Mental Health, Youth Probation and Services to Children and Youths with Support Needs.

As the Office Manager, you provide support to branch management and staff and coordinate office administration functions, human resources, payroll, records management, facilities and asset management. Your expertise in government procedures and strong attention to quality will help you coordinate the management of all records and documentation for the branch including the ARCS/ORCS record management system.

Utilizing your good judgement and initiative, you oversee the support and effective organization of clerical, professional and excluded staff. A key member of the team, you will supervise four (4) staff in their assignment of work, development and evaluation of performance plans and approval of leave. Your strong service orientation and outgoing personality will be a positive asset to achieving goals in this high volume work environment.

You possess excellent interpersonal communication skills and the ability to handle complex and sensitive issues with diplomacy and sound judgment.

If you want to advance your leadership career, this is a great opportunity for you.

Job Requirements:

• Certificate or coursework in business or office administration and two (2) years related experience; OR
• Secondary School graduation (Dogwood, GED) or Evergreen and three (3) years related experience; OR
• An equivalent combination of education and experience may be considered.
  

Related experience includes the following:

• Experience providing administrative and financial support services for a group of staff.
• Experience leading others.
  

Preference may be given to applicants with the following:

• Six (6) months or more experience in supervising staff, scheduling staff, allocating work duties, managing employee performance and delivering training and direction.
• Experience using MCFD & PSA applications: Integrated Case Management (ICM) and/or Management Information Systems (MIS) computer applications, Time and Leave Management System (TALM) and/or Electronic Document Records Management Systems (EDRMS).
• Experience providing administrative support to CYSN team.
• Recent (within the last 2 years) experience working at MCFD office.
  

For questions regarding this position, please contact David.Phillips@gov.bc.ca.

About this Position:
Current we have one (1) full time permanent position available in Vancouver.

Flexible work options are available; this position may be able to work up to two (2) days at home per week as per the Telework Agreement.

An eligibility list may be established to fill future permanent and temporary vacancies in Vancouver Coastal Service Delivery Area, which includes Vancouver, Richmond, North Vancouver, West Vancouver, Squamish, Powell River, Sechelt, Gibsons, Pemberton, Bella Coola and Bella Bella (Waglisla).

Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible.

Additional Information:.
CRC - A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.