CLK ST 15R - Office Manager - Amended

Haida Gwaii is the unceded territory of the Haida Nation which is known for his rich Haida history, centuries-old totem poles, temperate rainforest climate and breathtaking beauty. The Village of Queen Charlotte, Daajing Giids Llnagaay, is the main administrative centre for the island which offers an abundance of hiking/biking trails, beaches, fishing, boating, kayaking, camping, and spectacular sunsets on the ocean.

The Team
The Ministry of Children and Family Development promotes and develops the capacity of families and communities to care for and protect vulnerable children and youth and supports healthy child and family development to maximize the potential of every child in BC. The Service Delivery Division is responsible for regional delivery of services and programs that support positive and healthy outcomes for children, youth and their families.

The Role
As the Office Manager, you provide support to branch management and staff and coordinate office administration functions, human resources, payroll, records management, facilities and asset management. Your expertise in government procedures and strong attention to quality will help you coordinate the management of all records and documentation for the branch including the ARCS/ORCS record management system.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent (i.e. GED).
• Experience providing administrative and financial support services for a group of staff.

Preference may be given to candidates with the following:

• More than one (1) year of experience providing administrative and financial support services for a group of staff.
• More than six (6) months (within the last 5 years) experience leading others in an administrative setting.
• Experience in the human and/or social service sector.
• Experience using applications such as: Integrated Case Management (ICM), Management Information System (MIS), Administrative Records Classification System (ARCS) and/or Operational Records Classification Systems (ORCS), and/or Time and Leave Management (TALM).
• Experience using Microsoft Office software, such as Word, Excel, Outlook and PowerPoint.
• Applicants who self-identify as First Nations, Métis or Inuit with the required combination of education and experience.

Please refer to the Job Profile for the full list of willingness/proviso requirements.

For questions regarding this position, please contact Julie.Ferlaino@gov.bc.ca.

About this Position:
Amendment November 19, 2024: Posting closing date extended to November 27, 2024.
There is one (1) full time regular position available in Daajing Giids (Queen Charlotte City) office.
Flexible work options are available, this position may be able to work up to two days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future permanent vacancies.
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.