Leg Assembly - Grid Level 14 - Committees Coordinator

Committees Coordinator
Competition: LA252608
Department: Parliamentary Committees Office
Position Type: Auxiliary Full-Time (up to 6 months)
Salary Range: $54,803.50 - $68,504.37 per annum + 8% vacation pay. Placement within the range is typically between the minimum and midpoint and based on qualifications and experience, subject matter expertise, and internal equity, with consideration for how the candidate is developing, meets, or exceeds the role’s requirements.
Close Date: Wednesday, April 16, 2025 at 12:00pm (noon) PDT

POSITION SUMMARY

Employees of the Legislative Assembly of British Columbia (Assembly) provide professional non-partisan services to support the democratic institution of Parliament and its members through procedural advice, administrative support and information services. The Assembly is an autonomous employer, separate from the administrative framework of B.C. government ministries and agencies.

The Parliamentary Committees Office is seeking an administrative-focused and service-oriented individual for the auxiliary full-time position of Committees Coordinator.

Reporting to the Parliamentary Committees Officer, the Committees Coordinator (Coordinator) is primarily responsible for administrative, financial, and logistical support and service in the Parliamentary Committees Office. The Coordinator supports the work of parliamentary committees by maintaining up to date knowledge of the work of committees, anticipating the needs of committees, organizing and coordinating the necessary support, and ensuring delivery of high quality service in an efficient and effective manner. This includes overseeing the scheduling and organizing of committee meetings and the preparation of agendas and distribution of meeting materials; facilitating communications on behalf of parliamentary committees, including assessing, triaging, and responding to inquiries verbally and in writing; and financial work including tracking expenses and preparing monthly projection reports. As a key point of contact in the Parliamentary Committees Office, the Coordinator maintains strong and productive working relationships with both internal and external stakeholders.

QUALIFICATIONS

Applicants must be/have:

• Post-secondary education in office or business administration or a related program, plus at least 2 years of administrative experience, or an equivalent combination of education and experience.

Preference may be given to candidates with the following:

• Experience in arranging meetings for groups of people.
• Experience in providing financial administration support.
• Experience in graphic design, particularly with Adobe Creative Suite.

Please refer to the job description for a full list of duties and qualifications.

WHAT WE OFFER

• Career development - We support continuing education by providing innovative, inclusive and diverse learning opportunities for growth, skill development and career advancement.
• Community, engagement and recognition - We value teamwork, collaboration and connection. Employees have the opportunity to interact and engage through projects, committees, working groups and events. Together, we celebrate and acknowledge each other's outstanding achievements and contributions.
• Extended health benefits - We provide eligible employees with a competitive benefits package, which includes extended health and dental, basic life insurance, an optional family funeral benefit plan, optional life insurance, optional accidental death and dismemberment, travel medical insurance, sick leave and long-term disability benefits.
• Flexible work options - We have a collaborative and team-oriented culture where onsite presence is required for all positions. Flexible work arrangements, including modified work weeks (flex days) and hybrid work schedules (onsite/remote) are offered and subject to operational requirements which may not be available for all positions.
• Health and wellness - We promote employee health and wellness by providing access to an employee assistance program, an in-house fitness room, secure bike storage and a reduced-cost bus pass through the BC Transit ProPASS program. We also offer an infant and family wellness room, a meditation room and a sustainable commuting and active living program that provides reimbursement for fitness and wellness activities.
• Location, location, location - We provide employment in an architectural landmark, the Parliament Buildings, which overlooks Victoria's Inner Harbour on the edge of the downtown core, close to shops, restaurants, cafes and parks.
• Retirement benefits - We offer a generous pension plan with the Public Service Pension Plan where contributions are made by both the employee and Legislative Assembly. This pension plan provides employees with a lifetime monthly pension when they retire.
• Vacation benefits - We offer four weeks of annual vacation time to start, or 8 percent vacation pay.

For more information about our organization, go to https://www.leg.bc.ca/about/careers/working-here.

APPLICATION REQUIREMENTS

Please submit cover letter and résumé through our job board portal by 12:00pm (noon) PDT on Wednesday, April 16, 2025. For questions please email human.resources@leg.bc.ca.

Note:

The Legislative Assembly of British Columbia is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law. We encourage applications from members of communities that are disadvantaged on any grounds under the B.C. Human Rights Code, including Indigenous Peoples, people of colour, people of all genders and sexualities and people with disabilities.

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment, and selection processes. Applicants requiring reasonable accommodation at any point in the application or interview process, please contact human.resources@leg.bc.ca.

The Legislative Assembly Administration is a non-partisan workforce where political neutrality and impartiality is paramount. Employees must perform their duties in a non-partisan manner and manage their private affairs in a way that does not compromise or raise doubt about their ability to perform their job duties in a neutral and impartial way.

We would like to thank everyone in advance for applying as only those shortlisted will be contacted. An eligibility list may be established and/or auxiliary positions may be considered for future conversion to regular status. Lesser qualified applicants may be under-implemented or appointed at a lower classification. A Criminal Record Check (CRC) will be required as a condition of employment.

All positions at the Legislative Assembly require applicants to be at least 16 years old and eligible to work in Canada.

The Legislative Assembly of British Columbia values diversity and is an equal opportunity employer.

Human Resources
Legislative Assembly of British Columbia
E-mail: careers@leg.bc.ca | Telephone: 250-387-5532 | Web: www.leg.bc.ca
For inquiries please visit our FAQ page or contact us.

Please submit cover letter and résumé through our job board portal by 12:00pm (noon) PDT on Wednesday, April 16, 2025. For questions please email human.resources@leg.bc.ca.