Description
35 Hours Per Week - 12 Month Position - Full Time (1.0 FTE)
Start Date: Immediately
Qualifications
Successful completion of a two-year community college office administration program plus a minimum of five years of related job experience in student data systems, ministry reporting, board and school policies and procedures, or equivalent;
Strong abilities in a computerized environment utilizing word processing and spreadsheet applications. Working knowledge of the OnSIS/OEN application and support of a Student Administration System, Student Academic Warehouse, Baragar, SchoolCash.Net, Internet forms and applications;
Demonstrated ability to function effectively in a fast-paced office environment with excellent time management, organizational, analytical and problem-solving skills; and the ability to manage multiple assignments/projects with similar deadlines;
Strong interpersonal communication skills with ability to function effectively with school administrators, staff, outside agencies and others;
Strong written and verbal communication skills, as well as excellent telephone manners;
Ability to maintain discretion with confidential information;
Knowledge of OnSIS Business Rules, the Education Act, Freedom of Information and Protection of Privacy Act and Ministry Guidelines as they relate to access to student information as well as knowledge of Board policies and procedures related to student information in schools.
Ability to work independently and in a team environment.
Self-motivated learner with a strong commitment to the use of technology in education and the ability to learn emerging technologies, software and trends.
Must have reliable transportation to travel to various sites within the Board.
Must be flexible, determined to resolve issues and have the ability to troubleshoot, answer questions and provide training.
Duties/Responsibilities
Provide ongoing support to elementary and secondary school secretaries, principals and SERTs for school related administrative/clerical tasks in the following areas:
School Start Up
Month End Enrolment
Year End
Spec Ed
Grade 8 student transition
Suspension/Expulsions
Attendance Registers
OSR Guidelines
Record Keeping & Data Management
Document Preparation
School Banking
Scheduling
Pre transition
Preregistration
School organization
Monitoring and verification of the following data for all schools:
student biographical, registration, attendance, and enrolment data
educator assignments and required Ministry data pertaining to educators
Ministry of Education Reporting and Data Management ensuring that all data extracted meets Ministry requirements.
Validate reports within the student information systems. Validate all numbers submitted and signed off at the school level for funding and grants with the Ministry.
Assist with the roll-out of the next generation of Student Information System (Pearson, Trillium, other).
Develop, create, implement, and maintain data solutions for data analysis and OnSIS/Ministry reporting demands.
Assist with the research, analyzing, and identification of the needs of school secretaries and other staff, and provide professional development as appropriate.
Assist secretaries in preparation and reconciliation of October, March and June Ministry Reporting.
Provide system level support for OnSIS, to the Human Resources Dept., the Finance Department, the Transportation Dept. and other Central Office Departments by evaluating and supporting system changes and initiatives and resolving discrepancies with school and system data.
Provide support to the Business Analyst and Human Resources Dept. in the utilization of Baragar for the purpose of school enrolment analysis, staff allocation, school boundary analysis, enrolment projections and school organization scenarios, as well as assess and identify data issues/discrepancies and align school data with board data prior to OnSIS data submission.
Communicate with and assist the Supervisor of Data Services on functions related to secondary school OnSIS.
Work with the Finance Department to develop and implement standardization and consistency of categories/accounts in SchoolCash.Net as well as requisitions, paper trails, and retention of records/receipts within the schools.
Develop New Hire Intake Training Program for secretaries including development of a school secretary resource guide outlining board mandated policies and procedures as well as school office administration policies and procedures.
Provide support to school secretaries and central office staff in the area of records and documentation management with respect to data classifications, collection and retention.
Provide assistance with the administration of international students.
Assist in streamlining and standardizing school office administration procedures including development of standardized forms, checklists, registration packages and reference guides.
Provide support to the Finance Department on the implementation and school training of an electronic Purchase Order System.
Develop and maintain identification protocol for supply teachers, temporary support staff and visitors in schools.
Perform other related duties as assigned by the Superintendent of Business or designate.
Equity, Diversity and Inclusion Statement
The Brant Haldimand Norfolk Catholic District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of our students and our communities. We remain committed to upholding our Catholic values of equity and inclusion in our living, learning and work environments. Therefore, in pursuit of our values, we seek members who will work respectfully and constructively with differences and across the district in actualizing the Board’s Multi-Year Strategic Plan. We actively encourage applications from individuals from all groups and specifically those groups that may experience systemic barriers. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.
Accessibility and Accommodation Statement
We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process. If you require accommodation for reasons of disability in the application or interview process, please email your request to resumes@bhncdsb.ca in advance of any part of the process. All information received relating to a candidate’s required accommodation will be addressed confidentially by Human Resource Services.
We thank all applicants for their interest, however, only those considered for an interview will be contacted.
Rick Petrella Michael McDonald Chair of the Board Director of Education & Secretary
BRANT HALDIMAND NORFOLK CATHOLIC DISTRICT SCHOOL BOARD
Excellence in Learning ~ Living in Christ
322 Fairview Drive, P.O. Box 217, Brantford, ON N3T 5M8
T: 519-756-6369 E: info@bhncdsb.ca
www.bhncdsb.ca
