Description
ROLE SUMMARY :
Reporting to the Associate Academic Dean - Registrar, the Administration Technician performs various technical level administrative tasks of an administrative nature related to Regular and Continuing Education.
In the area of school organization, he/she participates in the technical processes related to admission, registration and course confirmation, student records management and computerized files or other administrative duties.
In the area of finance management, he/she collects, analyzes and prepares data or information with a view to assisting in the budget preparation, production of the financial statements and purchases. He/she participates in the daily control of the budgets process. Will form part of the team that assists personnel and users in Academic Services.
DUTIES: Admission/Registration
MINIMUM QUALIFICATIONS REQUIRED:
26.38$ - 35.22$
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Reporting to the Associate Academic Dean - Registrar, the Administration Technician performs various technical level administrative tasks of an administrative nature related to Regular and Continuing Education.
In the area of school organization, he/she participates in the technical processes related to admission, registration and course confirmation, student records management and computerized files or other administrative duties.
In the area of finance management, he/she collects, analyzes and prepares data or information with a view to assisting in the budget preparation, production of the financial statements and purchases. He/she participates in the daily control of the budgets process. Will form part of the team that assists personnel and users in Academic Services.
DUTIES: Admission/Registration
- Performs operations and transmissions related to admissions and registration.
- Tracks validation.
- Ensures that the student records are accurate.
- Opens student files in Student Database.
- Provide assistance during the auditing process as required.
- Keeps the Management of Academic Services and the Registrar’s Office informed by supplying different reports (i.e.: student registrations/admission process, outstanding fees and/or other related documents).
- Communicates to students through various means as required.
- Requests refunds (Clara).
- Forwards form letters to be approved and signed by the Associate Academic Dean - Registrar and the Admissions and Records Manager (Clara).
- Applies MES rules based on information provided.
- Collects and verifies documents.
- Assigns the proper code in CLARA.
- Keeps the Associate Academic Dean - Registrar and the Admissions and Records Manager informed of residency status of students.
- Orders reports and verifies them for accuracy, makes corrections as required (i.e.: Socrate, Charlemagne, SYSEC, ARIANE, etc.).
- Transmits all required data in CLARA based on Ministry’s operation calendar (i.e.: Socrate, SYSEC, SRAM, etc.)
- Verifies the students’ status in CLARA and calculates appropriate refunds (i.e.: non-credit courses).
- Prepares and requests refunds.
- Prints and forwards reports for grades not submitted to Academic Services.
- Follows-up with faculty concerning IT or IN marks.
- Enters the marks into CLARA.
- Transmits, reviews and corrects all information related to “Les objectifs et standards atteint» (OSA).
- Runs AEC simulation for each student once their work term marks are received.
- Provides the report of AEC’s refused to the Associate Academic Dean - Registrar and the Admissions and Records Manager for correction of the Program Grid or confirmation that the student will not be graduating.
- Transmits AEC certification to SYSEC.
- Brings errors to the attention of the Associate Academic Dean - Registrar and Admissions and Records Manager.
- Provides copies of the report of AEC’s granted to the Secretary to the Board, etc.
- Advises Administrative Support Agents regarding the execution of their duties.
- Performs related duties as required.
MINIMUM QUALIFICATIONS REQUIRED:
- Diploma of collegial studies (DEC) in Administration, or a diploma or attestation of studies whose equivalence is recognized by the competent authority.
- Must possess very good communication skills in both English and in French (oral, written and comprehension).
- Experience with Microsoft Office is essential.
- Must possess excellent communication, organizational and interpersonal skills.
- Must have excellent analytical and problem-solving skills.
- Must be diligent, dynamic, creative and detail oriented.
- Must be able to work independently with minimal supervision and have the ability to work as part of a team.
- Must be able to work effectively with respect to deadlines and produce accurate results.
- Must be flexible and able to adapt quickly to different situations.
- Must have a strong work ethic and exercise discretion.
26.38$ - 35.22$
