Description
Person who analyzes the needs, conceives and applies professional techniques in the field of administrative methods and systems, in order to improve service delivery.
SPECIFIC FUNCTIONS* Supports the daily operation of the Department;* Assesses the needs for supporting the communication function and recommends, develops, establishes and maintains an appropriate administrative system;* Contributes to the communication planning, either through direct support to the communication management team, or in supportive collaboration with mandated personal;* Assesses the reporting needs to support the communication administration function and recommends, develops, establishes and carries out appropriate reporting and processes;* Gives support to the management of communication for the planning and preparing the documents to be presented at committees and meetings.* Provides administrative and logistical expertise to the communications team; * Give support for data collection and analysis within the team, in the organization and with partners;* Develops and maintains monitoring and reporting tools for the Direction;* Collaborates with the Communications' management team to provide administrative support for the organization of corporate events and activities for the Department and the CBHSSJB; * Leads or supports the development and implementation of administrative tools and documents in support of the team, including policies, procedures, programs, * Provides and analyses statistics, indicators, performance measures and dashboards;* Supports in the planning and logistics of meetings for the Direction, including taking and distributing meeting minutes;* Assists in preparing of Agendas, Power Point, Action Items and Notes.* Supports the managing team in the preparation, monitoring and reporting of expenditures for the Department's operational budget.
Education and experience:
- Bachelor of Science degree in Administration or other relevant academic discipline.
- Three (3) years of appropriate administrative experience.
Knowledge and Abilities:
- Knowledge of administrative systems, techniques, practices, budget management, data analysis, reporting and information systems;
- Knowledge of the MSSS Network, policies and programs, administrative regulations;
- Knowledge of First Nation models, trends and issues, across the country;
- Ability in administrative procedures and program planning and monitoring, including the development of policies and program manuals and administrative quality assurance systems;
- Excellent leadership and teamwork skills;
- Strong problem-solving capabilities;
- Strong ability in organization, project management and communication;
- Ability to communicate theoretical and practical knowledge, as applied to coaching and training;
- Sense of accountability, critical thinking, resourcefulness and vigilance;
- Autonomy and flexibility;
- Good professional record in administrative systems in a similar type of research environment;
- Excellent knowledge of office computer applications (MS Word, Excel, Project and PowerPoint)
LANGUAGE
Fluent in English;
Fluency in Cree and French (asset).
OTHER* Willing to travel occasionally when needed.
