Description
SUMMARY OF THE POSITION
A person who analyzes needs, develops and provides professional techniques relating to administrative methods and systems in order to improve the functioning of services.
SPECIFIC FUNCTIONS
Reporting to the Coordinator, Mobile Hospital Unit (MHU), and in close collaboration with the team of Emergency Measures and Services, the incumbent:
Supports all phases of the MHU from planning to deployment in all emergency situations
o Collaborate to tactical and operational planning
o Assist the coordination for the MHU deployment
o Provide logistics support for equipment and material transportation
o Provide logistics support for human transport during evacuation
o Collaborate for the warehouse organization and inventories.Contribute to the daily operations of the department
o Develop an administrative support system based on the department's needs
o Give support for data collection, analysis and communication within the team, in the organization and with partners
o Give support for policy and procedures elaboration
o Organize meetings (in person, or virtually)
o Support working groups for organizing their work sessions and meetings
o May be requested to take minutes/report on work sessions and meetings
o Contribute to the Admin staff orientation, training and coaching.Supports financial procedures
o Budgets preparation
o Financial review and reporting
o Contracts elaboration and follow-ups
o Requisitions for goods & services, purchase orders, receive quotations and invoices, payments, etc.Assists Human Ressources management
o Personnel plans updates
o Personnel requests
o IT, housing, travels, and employee moving requests.
REQUIREMENTS
Education: * Must have a bachelor's degree in administrative sciences, humanities, social sciences or another appropriate university discipline.
Experience:
- A minimum of three (3) years of experience in her/his field of specialization.
A minimum of two (2) years of appropriate administrative experience.
Knowledge and Abilities:Knowledge of administrative systems, techniques and practices;
- Knowledge of the MSSS Network and administrative regulations is an asset;
- Knowledge of First Nation social service models, trends and issues;
- Knowledge of Cree culture, health and social wellbeing determinants, Eenou/Eeyou Pimaatsiiun healing practices and paradigms is an asset;
- Capable of learning financial and human resources management software applications with a minimum of instruction;
- Strong problem-solving capabilities;
- Strong ability in organization, project management and communication;
- Proven experience in working under pressure and multitasking;
- Experience in emergency management is an asset;
- Ability to work in collaboration with clinical, and non-clinical team members and colleagues;
- Ability to communicate practical knowledge, as applied to coaching and training;
- Sense of accountability, resourcefulness and vigilance;
- Autonomy and flexibility.
LANGUAGE* Fluent in English;* Fluency in Cree and French is an asset.
OTHER* Willing to travel in the 9 communities.
