Description
SUMMARY OF THE POSITION
Person who performs work related to personnel management, financial management, work organization and planning for the execution of complex administrative tasks by compiling and analyzing data.
This job title also includes the person who is responsible for the administrative operation of a department and who oversees the department's internal and external relations. She/he is responsible for the activities of the department's office personnel.
SPECIFIC FUNCTIONS
The Administrative Technician, under the supervision of Coordinator:
- Chisasibi Regional Cleaners:
o Ensures the schedule of the cleaners for the regional offices is maintained and requests replacements as per organisation rules;
o Ensures cleaners cleaning supplies are ordered and received at each location MRD office, PMO Office, Admin offices (42 Fort George and 12 Maamuu);
o Updates the schedule routes for the cleaners and receive cleaners' reports. - Chisasibi CBHSSJB Snow removal contract:
o Carries out the administration aspects of the snow removal contract;
o Call for tender, procurement process, discussions with the contractor, timesheets, invoicing, payments. - Ensures invoices are processed:
o Internet/TV services in transit;
o Contracts;
o Janitorial supplies;
o Security supplies;
o Transits supplies. - Annually updates for the lease payment schedules for the organisation;
- Trains new employees on department systems;
- Oversees and supports the housing team (transits, housing, moving and security team);
- Any other tasks, requested by the supervisor.
REQUIREMENTS
Education: * Must have a diploma of college studies with a specialization in Administrative Techniques or in an appropriate discipline from a school recognized by the ministère de l'Éducation du Loisir et du Sport* This job also includes persons who, after having acquired relevant experience, obtained a certificate of college studies in Administrative Techniques.
Experience:
- Two years of relevant experience.
Knowledge and Abilities:
- Good knowledge of routine office work, administrative theory, systems, techniques and practice;
- Good working knowledge of computer applications, especially Microsoft Office (Word, Excel and Powerpoint), Virtuo is an asset;
- Be able to work under pressure;
- Excellent communication skills, both written and oral;
- Well organized;
- Teamwork capabilities;
- Autonomous, flexible and discrete;
- Practical, proactive and attentive to detail.
LANGUAGE* Fluent in Cree and English; * French is an asset.
OTHER* Possibility of On-call
