Description
Human Resource Associate Employee Information Management
Job Purpose
Employee records administration, while ensuring compliance with DDSB policies, procedures, legislation and up to fifteen (15) collective or employee agreements. Provide front-line customer service to employee and management queries and requests for information. Responsible for providing guidance and information to select client groups regarding terms and conditions of employment, benefits and employment status for elementary, secondary, occasional teachers, custodial maintenance staff, early childhood educators, educational assistants, continuing education, clerical, technical staff and lunchroom supervisors.
Accountabilities
EMPLOYEE RECORDS ADMINISTRATION:
Create new hire records, ensures FTE approval, processes employee status and salary changes, processes terminations resignations and retirements and completes required documentation for pension and benefits coverage, seniority calculations and credential verification, SEB top up calculations, process experience and qualification documentation, calculates and evaluates employee experience relative to wage grid placement, etc.(meeting strict payroll deadlines to ensure that employee receive appropriate payment of wages)
Ensures compliance with legislation and bargained terms and conditions of employment for up to fifteen (15) different employee groups/collective agreements.
Maintains automated employee records including disciplinary letters, correspondence, and source documents for all employee changes.
Provides employees with member assistance for pension enrolment, disability waivers and plan membership changes.
Responsible for quality control of all documentation processed prior to payroll submission.
Data Information Analysis
SUPPORTS NEW EMPLOYEE ORIENTATION:
Collaborates with recruitment and other teams/departments, creates onboarding resources; and documents onboarding all new employees.
PROVIDES CLIENT SUPPORT:
Acts as front-line client service contact for employees and managers explaining specific employee group terms and conditions of employment.
Creates and coordinates provision of information and reports, meets with staff and managers to address issues and concerns.
Maintains documentation to support employee performance reviews including distribution, retention, tracking and maintenance of probationary and annual appraisals. Tracks and maintains employee seniority service records.
SUPPORTS COLLECTIVE BARGAINING (AND GRIEVANCE) PROCESS:
Generates and analyzes data for collective bargaining meetings, which may include sick leave analysis, long-term occasional staff usage and costs, service and seniority data, external survey data for compensation purposes, etc.
Provide employee information and data required to support labour relations in preparation for grievances.
Knowledge and Skills
Sound knowledge of Employment Standards Act and Ontario Human Rights Code
Understanding of the Education Act and how it impacts employment of teachers, disciplinary processes, etc.
Knowledge of HR/ Payroll System and understanding of connections between control functions and HR functions
Sound knowledge of OMERS Pension Plan and TPP
Experience working with HRIS and related systems. Excellent skills using MS Office and related software
Strong attention to detail and the ability to manage large volumes of work while ensuring accuracy of work
Mathematical aptitude
Customer Service Orientation and Communication Skills
Education and Experience
Education
Completion of undergraduate degree in Human Resources Management/ Business/ Industrial Relations or a combination of education, training and experience deemed to be equivalent.
Experience
3-5 years Human Resources experience required
2 years Pension Administration experience required
3 years Experience working in a unionized HR department
3-5 years Experience working in HR in the education sector preferred
The DDSB is committed to:
providing learning and working environments, services and workplaces that are welcoming, respectful, safe, inclusive, equitable, accessible and free from discrimination
meeting its legal requirements under the Human Rights Code to accommodate Human Rights Code related needs and to proactively identify, address and prevent potential discrimination and harassment.
The DDSB will implement fair, consistent and transparent hiring procedures and practices to attract, recruit and retain a qualified and diverse work force that:
reflects the diverse communities the DDSB serves and of Ontario
has the knowledge, skills, attributes and lived and other experiences to best support students and to effectively respond to the diverse identities, strengths, needs and experiences of the DDSB communities.
The Durham District School Board (DDSB) is responsible for public education in the rural settings of Uxbridge, Brock and Scugog Townships and the urban settings of ajax, Whitby, Pickering and Oshawa. The DDSB accommodates a school population of nearly 70,000 regular day students, through 132 elementary and secondary schools and learning centres, and thousands more who take advantage of a wide variety of continuing education and adult credit courses.
The DDSB is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of our region. We encourage submissions from candidates who represent the various dimensions of diversity. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
