Leave of Absence Specialist

Job Description

• Administer all types of leaves of absence, including medical and nonmedical leave.

• Serve as the primary point of contact for employees requesting leaves of absence, providing guidance and support throughout the process.

• Coordinate leave of absence documentation and communication, ensuring timely completion of required forms and notifications.

• Activate and maintain benefits deductions in the HR and Payroll System.

• Conduct benefit audits to verify employee benefit enrollments, changes, and terminations in accordance with company policy.

• Assist with system testing for upgrades and enhancements related to benefits.

• Create and test EIB Adjustment Files for benefits deductions prior to payroll production.

• Prepare and run benefit queries and ad hoc reports for internal and external stakeholders.

• Assist with year-end reconciliation and T4 benefits data generation.

• Document and implement changes in alignment with union collective agreements.

• Collaborate with Labor Relations to address Benefit-related inquiries.

• Collaborate with HR Business Partners, managers, and employees to develop return-to-work plans and accommodations as needed.

• Maintain accurate leave records and databases, tracking employee eligibility, usage, and remaining leave balances.

• Stay informed on federal and provincial leave laws and regulations to ensure compliance.

• Partner with external vendors and third-party administrators to facilitate leave management processes.

• Provide training and education to employees and managers on leave policies and procedures.

• Work with the Benefits Team to enhance and develop current benefit processes.

• Assist with other HR-related projects and initiatives as assigned.

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience preferred

• Minimum 1 year of experience in HR, benefits administration, or leave management.

• Strong knowledge of federal and provincial leave laws and regulations.

• Excellent attention to detail and organizational skills.

• Proficient in HR and payroll systems preferred; experience with Workday is a plus.

• Strong analytical skills with the ability to prepare reports and audits.

• Exceptional communication and interpersonal skills.

• Ability to work collaboratively in a team environment and manage multiple priorities.

When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.

If you have a passion for caring, turn it into a rewarding career with Extendicare!