Description
Hello!
My name is Lou, Recruitment Consultant at Fed Supply, a leading placement agency specializing in supply chain, logistics, transportation, and customer service. We offer both temporary and permanent employment opportunities across the Greater Montreal Area. Our team of experts in Supply Chain and Logistics speaks your language and understands your industry.
We are supporting one of our clients, a company in the distribution sector located on Montreal's North Shore, in their search for an Administrative Coordinator. This is a 32-hour-per-week position.
🎯 YOUR MISSION
Administrative Tasks:
* Open and manage incoming mail.
* Coordinate shipments with carriers such as Purolator, FedEx, and Canada Post.
* Prepare and track registered mail sent through Canada Post.
* Keep office supplies stocked and manage the supplier account.
* Assist in the preparation of gifts, samples, and training materials, ensuring timely and efficient delivery.
* Maintain and organize departmental order forms, sales reports, and other documents.
* Prepare orders in the warehouse and manage chocolate promotions.
Accounting Tasks:
* Monitor incoming emails and print transportation invoices, matching them with carrier documents.
* Collaborate with the accounting team to transfer invoices into the accounting software.
* File invoices on a monthly basis.
* Match check stubs with paid invoices and file them accordingly.
Customs:
* Compare carrier prices based on destinations and goods before invoicing shipments.
* Prepare necessary transportation documents for shipments, including bills of lading and invoices.
* Maintain a record of duties and GST payable at the end of each month and process payments via credit card or check with customs authorities.
Qualifications
* High school diploma or equivalent; relevant college diploma or courses are an asset.
* Previous experience in data entry, customs procedures (a plus), and administrative tasks.
* Familiarity with carriers such as Purolator, FedEx, and Canada Post.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., Simply Accounting).
* Excellent organizational skills and strong attention to detail.
* Strong written and verbal communication skills in English and French.
* Ability to multitask and prioritize effectively.
* Knowledge of customs regulations and procedures is a significant advantage.
* Strong problem-solving skills and a proactive approach to challenges.
* Ability to collaborate within a team and communicate across departments.
English proficiency is required for the following reasons:
* Communication with international clients.
* Collaboration with English-speaking partners.
* Drafting documents in English.
PROCESS:
* First interview with Lou REYMOND, Recruitment Consultant at Fed Supply.
* Second interview with the company's HR Manager and the Hiring Manager.
To apply: www.fedsupply.ca
