Finance & Payroll Administrator

Job Title:

Finance and Payroll Administrator

Employment terms:

Regular full-time, 35 hours/week, evening and weekend hours can be expected

Salary range:

$47,650.00 - $62,054.00 per year along with extended health benefits and HOOPP pension plan

Expected start date:

ASAP

Number of positions:

2

Reporting to:

Manager, Finance or Delegate

Locations:

Flemingdon Health Centre at 10 Gateway Blvd

Application deadline:

Open until filled

Application Process:

Qualified applicants are invited to submit their application via link below:

www.jobillico.com/en/job-offer/flemingdon-health-centre/finance-amp-payroll-administrator/14727887

Please include a cover letter and resume in a single file.

Background: Flemingdon Health Centre (FHC) is an engaged and involved member of some of Toronto’s most dynamic neighborhoods; Flemingdon Park, Fairview and Thorncliffe Park. FHC is a registered charity and an incorporated not-for-profit Community Health Centre (CHC), with a vision of Strong Healthy Communities. Across our three sites, we provide a range of health-related services based on the social determinants of health with extensive community engagement.

At FHC, we believe that health is much more than just the absence of disease. Our approach to community health encompasses the social determinants of health which includes education, employment, isolation, food security and social supports, and utilizes a community development model to promote health, prevent disease, and strengthen community capacity. We value health equity, inclusion, community engagement, accountability & transparency, excellence and collaboration & partnerships.

Position Summary:

This role will execute all aspects of FHC’s payroll and accounting functions. The role includes maintaining FHC’s financial records in an accurate and timely manner, creating and analyzing financial reports and providing support to and backup for the Finance Manager.

Duties and Responsibilities Include:

• Process and record financial transactions and complete the posting process with bank reconciliations.
• Administer full accounts payable function including recording and maintaining all accounts payable transactions in Microsoft Dynamics (Great Plains) software in compliance with the Canadian Generally Accepted Accounting Principles (GAAP) for not-for-profit organizations.
• Process and pay all vendor and supplier invoices, ensuring that all expenditures are authorized and coded according to internal policies and procedures.
• Maintain and update accounting records by recording and posting transactions in journals and the general ledger for accounts payable and accounts receivable.
• Maintain capital asset sub-ledger and furniture and equipment inventory.
• Prepare cheques, bank and credit card reconciliations.
• Prepare invoices, record payments and make bank deposits
• Prepare, administer and maintains all aspects of the payroll program using ADP in an accurate and timely manner (including benefit, pension and disability contributions).
• Perform HOOPP pension reconciliation and generate HOOPP pension EFT payment.
• Prepare yearly T4, T4A statement WSIB, and EHT reconciliation.
• Verify payroll hours and employee changes, ensuring sign-off and correct statutory holiday calculation in Time Tracker software.
• Process all hiring and termination documentation related to finance, including benefit enrolments and ROEs, among others.
• Prepare calculations and cost projections related to employee hiring and terminations.
• Answer staff, vendor and government inquiries relevant to these responsibilities.
• Support the Finance team in preparation for the annual audit.
• Perform reporting duties as required, including statistical reports, trial balance, ledger listing, source journal, and budgeting/monthly/quarterly internal and external reports.
• Provide support and backup to Finance Manager.
• Lead asset management and inventory system and monitors inventory levels, forecast supply needs.
• Perform other ad hoc financial and payroll duties as required.

Skills and Qualifications

• Post-secondary education related to finance, accounting and payroll administration, or equivalent experience.
• 3-5 years previous accounting and payroll experience is required.
• CPA (Canadian Payroll Association) and CPA (Chartered Professional Accountants) membership and study an asset.
• Solid understanding of accounting and payroll processes and principles.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Knowledge and ability to use Microsoft Dynamics (Great Plains), Quick Books and/or similar accounting software.
• Previous experience using ADP software is an asset.
• Superior or excellent attention to detail and high degree of accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Must be proficient in the Microsoft Office suite, advanced skills in Excel is required.
• Experience in non-profit fundraising tools/database is an asset.
• Strong organizational and time management skills with ability to manage multiple tasks simultaneously and ability to manage deadlines.
• Excellent judgment and discretion in dealing with confidential and sensitive matters.
• Superior computer/software skills including all MS Office application (e.g., Outlook, Word, Excel, PowerPoint, Access) and other relevant applications.
• Vaccines (COVID-19 and others) are a requirement of the job pursuant to the Ontario Human Rights Code.

Working Conditions & Physical Requirements:

• Incumbent may be expected to work some evening and/or weekend hours based on project demands such as year-end.

Note: This is a bargaining unit position with UFCW. Terms may be altered as a result of collective bargaining. For more details on benefits and entitlements, please refer to our collective agreement here: Collective Agreements Portal (gov.on.ca)

We encourage applications from individuals who can identify with the diverse communities we serve. We thank all applicants for their interest but regret that only those selected for an interview will receive an acknowledgement. Please note that a criminal background check (Vulnerable sector) will be conducted for this position. In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.