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Contract Analysis Clerk

Surrey, BC
  • Number of positions available : 1

  • To be discussed
  • Starting date : 1 position to fill as soon as possible

Salary

The salary range for this position is CAD $28.80 - $30.53 / hour
Job Summary

Curious to learn what it’s like to work here? Connect with us!

 

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.

 

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits (eligibility based on employment status), including but not limited, to: 

  • Four weeks of vacation to start
  • Comprehensive 100% employer paid benefits
  • Immediate enrollment in a defined municipal pension plan
  • 87% maternity top-up
  • 50% subsidy on Translink passes 

Take the next step and apply so we can continue the conversation with you.

 

Fraser Health: Together, we are the heart of health care


Detailed Overview

Performs clerical functions related to the issuance of new contracts and amendments to existing contracts with external facilities and individual service providers; maintains systems for contract tracking, monitoring and payments; gathers and compiles contract and/or financial data and prepares reports; liaises with external agencies to obtain required information and responds to inquiries regarding contract management process; performs related clerical duties.


Responsibilities


  1. Prepares and modifies contract documentation in accordance with policies and procedures utilizing word processing and spreadsheet software ensuring accuracy and completeness of contract documentation.
  2. Coordinates the distribution of contract documentation for contract approvals by mailing related documents, ensuring that signatures for authorization are obtained and forwarded to relevant offices; maintains tracking system for contract processing and verifies authorization and completeness of contract administration processes.
  3. Maintains contract information database; monitors expenditures, identifies and reports anomalies and discrepancies to Contract Administrators; provides input and assistance as required.
  4. Gathers and compiles contract and/or financial data as directed; researches, organizes and summarizes information for reports; investigates problems related to contracts; contacts others to provide and/or obtain information; identifies discrepancies and refers to Contract Administrators for follow-up; receives and enters contractor information into online Ministry of Health insurance program; responds to general enquiries.
  5. Performs record management duties by setting up and maintaining manual and electronic filing systems for contract documentation and related material in accordance with policies and procedures.
  6. Responds to inquiries regarding contract management such as payments to contractors, agencies and its clients, contract preparation and status of contracts; obtains, investigates and/or provides information, as required.
  7. Drafts correspondence and reports related to contracts and payments made; forwards to Contract Administrator for review and signature.
  8. Prepares purchase requisitions for purchase of office supplies; verifies accuracy and appropriate authorization of invoices received; enters information into contract database.
  9. Performs other related duties as assigned.

Qualifications

Education and Experience

Grade 12, Office Administration Certificate plus three (3) years' recent, related experience, or an equivalent combination of education, training, and experience.


Skills and Abilities

  • Ability to communicate effectively, both verbally and in writing
  • Physical ability to carry out the duties of the position
  • Ability to work independently and in cooperation with others
  • Ability to operate related equipment
  • Ability to plan, organize and prioritize
  • Ability to type 30 wpm
  • Business writing skills
  • Knowledge of general office procedures
  • Ability to establish and maintain rapport with clients
  • Ability to analyze and resolve problems
  • Ability to do basic mathematical and financial calculations

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

 

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

 

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

 

Together, we are the heart of health care.

 

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IMPORTANT: Recruitment scam warning

Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.


Requirements

Level of education

undetermined

Work experience (years)

undetermined

Written languages

undetermined

Spoken languages

undetermined