Description
Position: Temporary Analyst - Payroll/Pension
Salary Range: Band 4 - $ 38.00 - $45.31 (+4 % vacation pay)
Location: Payroll Department, J.W. Singleton Education Centre
Work Schedule: 35 hours/week, 12 months a year
Effective Date: As Soon As Possible - December 31, 2024 (with possibility of extension)
Position Summary:
Under the supervision of the Payroll Supervisor, the Payroll Analyst provides support to employees with regard to their pay and pension. This position is responsible for completing biweekly payroll cycles processing for specific employee groups, pension administration (Teachers’ Pension and OMERS) and updating and maintaining employee data in the payroll system. This role is responsible for the issuance of Record of Employments.
The HDSB recently introduced a Work from Home Administrative Procedure. In accordance with this Administrative Procedure and with the approval of the immediate supervisor, employees who work at HDSB administrative sites may work from home for up to 50% of their regularly scheduled hours. Work from Home arrangements may change based on the future needs of the Board.
Key Responsibilities:
Administers conditions of employment for a variety of staff, processing new hires, updating the payroll database, processing all salary adjustments, leaves and statutory pay
Manages all facets of the earnings and deduction equation of an employee compensation package
Processing the full cycle of biweekly payrolls for salary and hourly employees; in both union and nonunion environments in an accurate and in a timely manner
Assist in the preparation of year end reporting with regards to T4’s and pension
Compares the previous pay to the current pay for a set percentage difference
Investigates differences and document rationale to ensure accuracy of the pay
Generates reports from miscellaneous deducts (pay deducts, sick leave exhausted)
Ensure accuracy of pension contribution data
Manually calculate rates for each pay (i.e. EI, EI refund rate, CPP, tax, Summer Deferral, LTDI, union dues, pension contributions) and verifies pay register calculations on a sample employee to ensure rate accuracy
Verifies calculations for employees on STIP leave
Train new payroll analysts on all processes and procedures related to payroll and pension processing
Documents payroll/pension procedures and processes
Identifies and recommends efficiencies for payroll/pension procedures and processes
Coordinates pension matters as they relate to an employee’s earning
Responds to any inquiries from OMERS/TPP inquiries via pension websites
Process new employees, Leave of absences and terminations
Determines if employee has option to buy back time for absences (pay deducts, suspensions, SULP)
Provide proof of Eligible Service in OMERS
Ensures accurate data to pension providers by various reporting mechanisms
Communicates verbally and through writing with other departments with in the board, employees, and third party organizations
Determines pension enrollment eligibility based on rules and regulations set out by OMERS and OTPP.
Communicates with OMERS regarding enrolling staff, reporting absences and leaves, processing buy- backs, reporting disabilities, processing terminations, and retirement requests. Provide detailed calculations for pre-enrollment service for buy back purposes
Communicates salary rates, contributions, service, leaves, absences, retirement service and re- employment, affecting employee pension, pension suspensions, and T4s
Contacts Service Canada regularly regarding records of employment and pay detail
Replies to any employee inquiries (email, phone, in person)
Processes invoices related to overpayments, and manual cheques where required
Maintains Payroll and Pension Employee Files
Qualifications:
Minimum Requirements required:
Post-secondary diploma in Business Administration/Accounting or bookkeeping
Two years (2) of payroll related experience
PCP - Payroll Compliance Professional
Microsoft Office (Excel, Word, Access)
Preferred Requirements required:
Four years (4) of job related experience, including familiarity with a unionized environment
PCP - Payroll Compliance Professional and CHRP - Certified Human Resources Professional
Familiarity with external payroll provider, HRIS systems, OMERS, Teachers’ Pension Plan and Service Canada
Applicants with a combination of equivalent experience education and experience may be considered.
Applications, along with your resume and other supporting documents must be submitted through Apply to Education - https://hdsb.simplication.com/WLSBLogin.aspx?returnurl=%2f by 4:00 pm on Thursday, October 24, 2024
Job Category: Management & Professionals - Job Code #3907607
We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.
Applicant Self Identification Questions:
As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:
Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.
Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools - General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:
valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.
We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.
The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).
Questions about this collection may be directed to Elena Alamiie - Manager, Recruitment, Selection and Staffing at alamiiee@hdsb.ca
Accommodation:
Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.
Wellness:
The HDSB is committed to providing a respectful and healthy work environment.
