Description
Position: Staffing and Recruiting Officer
Salary Range: $ 41.49 - $ 49.47 (Band 5)
Location: Human Resources, J.W. Singleton Education Centre
Work Schedule: 35 hours/week, 12 months/year
Effective Date: As Soon as Possible to May 31, 2025 (with strong possibility of contract-to permanent)
Position Summary:
Reporting to the Manager, Recruitment, Selection and Staffing, the Staffing and Recruiting Officer is responsible for staffing, recruiting and onboarding functions for assigned employee groups. This position provides support and customer service to applicants, employees and hiring managers, and ensures that recruitment, selection, and staffing processes are compliant with the Board’s collective agreements, terms and conditions of employment, Ministry of Education, and relevant employment legislation and regulations.
The HDSB introduced a Work from Home Administrative Procedure. In accordance with this Administrative Procedure and with the approval of the immediate supervisor, employees who work at HDSB administrative sites may work from home for up to 50% of their regularly scheduled hours. Work from Home arrangements may change based on the future needs of the Board. The HDSB offers funding for professional development in accordance with the Terms and Conditions of Employment for management and administration support staff.
Key Responsibilities:
Responsible for the staffing, recruiting, and onboarding functions for assigned employee groups, ensuring compliance with the staffing provisions and timelines set out in the collective agreements, terms and conditions of employment, and Board policies administrative procedures.
Provides direction and support to school administrators and hiring managers on matters relating to staffing and recruiting including the staffing processes for assigned employee groups, compliance with the collective agreements and terms and conditions of employment, and best-practices regarding recruitment and selection.
Provides support and customer service to applicants, employees and hiring managers with respect to the Board’s recruitment, selection, and staffing functions, business processes and workflow.
Works with the Human Resources Manager(s) to implement and release staffing allocations, ensuring compliance with Ministry funding, board annual budgets, contractual and legislative obligations.
Identifies appropriate posting venue(s) to reach targeted applicant pools in a timely and cost-effective manner.
Creates job postings for internal and external vacancies. Works with the hiring department/school to ensure that postings are reflective of hiring needs and to ensure postings meet Board criteria and guidelines.
Participate as a member of the interview team during selection processes.
Leads and facilitates group and individual orientation sessions for new hires for assigned employee groups, ensuring that all required pre-employment documentation has been submitted and reviewed.
Attends job and career fairs, and facilitates interview skills workshops at Universities and Colleges and related events scheduled outside regular business hours.
Qualifications:
University degree in the area of Business, Human Resources, or a related field.
Five (5) years of experience in human resources.
Two (2) or more years of experience in staffing and recruiting in a unionized work environment preferred.
CHRP/CHRL designation, or in progress.
CHRL designation and/or Registered Professional Recruiter (RPR) designation preferred.
Knowledge of relevant employment legislation and regulations, such as the Employment Standards Act, Ontario Human Rights Code, and the Accessibility for Ontarians with Disabilities Act.
Experience with Applicant Management Systems and Human Resources Information Systems.
Knowledge of current recruitment and selection standards and best practices.
Ability to work in complex, detail oriented, high volume work environments.
Service orientation with a passion for continuous improvement and innovation.
Ability to work as a collaborative team member.
Excellent computer skills (MS Office and Google Suite Applications).
Commitment to personal and professional development.
Bilingualism (English/French) is preferred.
Applications, along with your resume and other supporting documents must be submitted through Apply to Education - www.applytoeducation.com by 4:00 pm on Tuesday November 12, 2024
Job Category: Management & Professionals - Job Code# 3908981
We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.
First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.
Applicant Self Identification Questions:
As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:
Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.
Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools - General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:
valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.
We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.
The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).
Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at mohammedd@hdsb.ca
Accommodation:
Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.
Wellness:
The HDSB is committed to providing a respectful and healthy work environment.
