Administrative Assistant - SHA-Provincial-Legal and Privacy

Position #: 9002688

Expected Start Date: March 10, 2025

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Regina 

Department: Legal Counsel

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Legal Counsel, Health Services & Legal Counsel, Corporate Services to provide confidential administrative support. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co‐ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience

• 3-5 years of experience working in a senior administrative assistant-type role

Education

• Completion of Grade 12 supplemented by a recognized business course

Licenses

• Valid Class 5 driver's license

Competencies

• Advanced - Planning skills
• Advanced - Interpersonal skills
• Advanced - Organizational skills

Knowledge and Abilities

• Knowledge of the Truth and Reconciliation Commission Calls to Action
• Ability to be self directed and work relatively independently
• Knowledge of the healthcare system in Saskatchewan.
•  Ability to work collegially, collaboratively and build positive relationships 
• Knowledge of First Nations and Metis history in Saskatchewan
• Requires proficiency with a variety of computer applications
• Can maintain confidentiality including confidential information with discretion.
• Commitment to a diverse, culturally competent, culturally safe work environment
•  Excellent proficiency in editing material for clarity, accuracy and conciseness
• Demonstrates effective verbal and written communication skills.
• Ability to adapt to frequent change and work under pressure
• Working knowledge of SHA governance/org structure/relationships
• Demonstrated approaches to problem solving w/strong decision-making capability
• Knowledge & experience in minute taking & synthesizing information
• Have high degree of initiative, ingenuity & can work with little/no supervision

Other Information

• An equivalent combination of education and experience may be considered 
• Travel within Saskatchewan