Administrative Assistant to Director

Position #: 194318

Expected Start Date: October 07, 2024

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Director Office - First Nations Metis Health Services - Prince Albert

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Job Description: The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of
confidential administrative support functions for Directors. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Human Resources Exemption: No

Experience

• 3-5 years of experience working in a senior administrative assistant-type role 

Education

• Completion of Grade 12 supplemented by a recognized business course

Other Education and Training

• Equivalent combination of education and experience

Competencies

• Advanced - Decision making skills
• Advanced - Organizational skills
• Advanced - Collaborative skills
• Advanced - Planning skills
• Advanced - Communication skills

Knowledge and Abilities

• Knowledge in minute taking
•  Excellent proficiency in editing material for clarity, accuracy and conciseness
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Commitment to a diverse, representative workforce and cultural safety
• Ability to recognize and maintain confidential information
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Superior interpersonal, communication and writing skills
•  Ability to work collegially, collaboratively and build positive relationships 
• Commitment to quality, safety, and improvement striving towards zero harm
• Ability to adapt to changing conditions

Other Information

• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/