Administrative Assistant to Director

Position #: 194318

Expected Start Date: November 25, 2024

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Director Office - First Nations Metis Health Services - Prince Albert

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of confidential administrative support functions for Directors. The incumbent works closely, in a collaborative and cooperative manner, with allmembers of the administrative team to assist in accomplishing the Saskatchewan Health Authority’sobjectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience

• 3-5 years of experience working in a senior administrative assistant-type role
• Experience working with First Nations and Metis communities and organizations

Education

• Completion of Grade 12 supplemented by a recognized business course

Other Education and Training

• Equivalent combination of education and experience

Competencies

• Advanced - Communication skills
• Advanced - Collaborative skills
• Advanced - Planning skills
• Advanced - Organizational skills
• Advanced - Decision making skills

Knowledge and Abilities

• Commitment to quality, safety, and improvement striving towards zero harm
• Ability to adapt to changing conditions
•  Excellent proficiency in editing material for clarity, accuracy and conciseness
• Commitment to a diverse, representative workforce and cultural safety
• Superior interpersonal, communication and writing skills
•  Ability to work collegially, collaboratively and build positive relationships 
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Ability to recognize and maintain confidential information
• Knowledge in minute taking

Other Information

• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/