Administrative Assistant to Director

Position #: 195879

Expected Start Date: January 6, 2025

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: TBD

Department: Director Office - Practitioner Staff Affairs - Provincial Office

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: TBD

Job Description: The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of confidential administrative support functions for Directors. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience:

• 3-5 years of experience working in a senior administrative assistant-type role

Education:

• Completion of Grade 12 supplemented by a recognized business course

Other Education & Training:

• Equivalent combination of education and experience

Licenses:

• Valid Class 5 driver's license

Competencies:

• Advanced - Collaborative skills
• Advanced - Communication skills
• Advanced - Decision making skills
• Advanced - Organizational skills
• Advanced - Planning skills

Knowledge & Abilities:

• Knowledge in minute taking
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to recognize and maintain confidential information
• Commitment to a diverse, representative workforce and cultural safety
• Commitment to quality, safety, and improvement striving towards zero harm
• Superior interpersonal, communication and writing skills 
• Ability to adapt to changing conditions
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to work collegially, collaboratively and build positive relationships 

Other Information:

• Travel within Saskatchewan may be required