Administrative Assistant

Position #: 177886

Expected Start Date: December 2, 2024

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: TBD

Department: Executive Director - Quality & Safety

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Executive Director, Quality & Safety of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director, Quality & Safety portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience:

• 3-5 years of experience working in a senior administrative assistant-type role

Education:

• Completion of Grade 12 supplemented by a recognized business course

Other Education & Training:

• Equivalent combination of education and experience

Competencies:

• Advanced - Collaborative skills
• Advanced - Communication skills
• Advanced - Decision making skills
• Advanced - Organizational skills
• Advanced - Planning skills

Knowledge & Abilities:

• Commitment to a diverse, representative workforce and cultural safety
• Superior interpersonal, communication and writing skills 
• Ability to work collegially, collaboratively and build positive relationships 
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Ability to recognize and maintain confidential information
• Knowledge in minute taking
• Commitment to quality, safety, and improvement striving towards zero harm
• Ability to adapt to changing conditions
• Excellent proficiency in editing material for clarity, accuracy and conciseness