Administrative Assistant

Position #: 9002174

Expected Start Date: February 03, 2025

Union: OOS

Facility: Royal University Hospital

City/Town: Saskatoon

Department: General Medical Nursing Unit - Medical Intake Unit, 6100, Float Pool

Type: Full-time temporary

Expected Up to Date: March 31, 2026

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: Accountable to the Director, Medicine/Oncology/Palliative Care, the Administrative Assistant coordinates the day to day office functions of the Managers of Medical Intake Unit, 6100, Float Pool. Organizes and prioritizes workloads and maintenance of an accurate filing system.  In addition, the Administrative Assistant produces letters, memos, policies/procedures, creates forms, liaises with all employees of the four units, coordinates meetings, arranges catering orders and performs photocopying.  These assignments are completed with a high degree of accuracy in an efficient and effective manner.  The position ensures that any inquiries, complaints and concerns are directed to the appropriate department.  This position also ensures that the office has the necessary tools to complete its function (i.e. paper and office supplies). 

Human Resources Exemption: No

Experience:

• 3-5 years of experience working in a senior administrative assistant-type role
• Clerical experience in a healthcare org with increased levels of responsibility

Education:

• Certificate/Diploma from a recognized Business Administration training program

Other Education & Training:

• Medical terminology is an asset
• Equivalent combination of education and experience

Competencies:

• Advanced - Collaborative skills
• Advanced - Communication skills
• Advanced - Decision making skills
• Advanced - Organizational skills
• Advanced - Planning skills

Knowledge & Abilities:

• Ability to work collegially, collaboratively and build positive relationships 
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to adapt to changing conditions
• Superior interpersonal, communication and writing skills 
• Commitment to quality, safety, and improvement striving towards zero harm
• Commitment to a diverse, representative workforce and cultural safety
• Ability to recognize and maintain confidential information
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Knowledge in minute taking
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Maintain a high level of integrity and confidentiality
• Develop effective communication and information systems

Other Information:

• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/