Executive Assistant to the Vice President of First Nations and Métis Health

Position #: 176426

Expected Start Date: January 6, 2025

Union: OOS

Facility: Royal University Hospital

City/Town: Saskatoon

Department: First Nations and Métis Health

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Executive Assistant is directly accountable to the Vice President of First Nations & Métis Health of the Saskatchewan Health Authority (SHA) and provides executive and project support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the office of the Vice President.  The Executive Assistant also serves as a liaison to the portfolio, Senior Leadership Team and the office of the Chief Executive Office team.  This position ensures that processes are in place to support the efficient and effective operation of the Vice Presidents’ portfolio and Executive Office, through accurate, timely and efficient execution of administrative support functions.  The incumbent works closely, in a collaborative and co-operative manner, with members of senior management team to assist in accomplishing the provincial health authority’s objectives.

Human Resources Exemption: No

Experience

• 3 years of experience working in a senior administrative-type role
• Supervisory and/or management experience

Education

• Undergraduate degree in administration, commerce or business

Licenses

• Valid Class 5 driver's license

Other Education and Training

• Undergraduate degree or an equivalent combination of education and experience
• Additional training in the use of spreadsheets, databases and word processing software. 

Competencies

• Advanced - Collaborative skills
• Advanced - Communication skills
• Advanced - Decision making skills
• Advanced - Organizational skills
• Advanced - Planning skills
   

Knowledge and Abilities

• Ability to work collegially, collaboratively and build positive relationships 
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to adapt to changing condition
• Superior interpersonal, communication and writing skills 
• Commitment to quality, safety, and improvement striving towards zero harm
• Commitment to a diverse, representative workforce and cultural safety
• Ability to recognize and maintain confidential information
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Knowledge in minute taking

Other Information

• Travel within Saskatchewan 
• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/
• Individuals with First Nation and Métis ancestry encouraged to apply