Property Management Administrative Assistant (PMA-25)
Mission Statement: Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing options.
Position type: Full-time, Permanent
Location: 90 Shuter (in-office)
Hours of work: Monday to Friday, 9 am – 5 pm
Starting date: ASAP
Salary: $47,000 per year
Submit Resume to: ramya.rengaraman@homesfirst.on.ca
APPLICANTS MUST QUOTE PMA-25
This position provides administrative support to the Property Management Department and is an in-office position working Monday to Friday.
JOB REQUIREMENTS
- writing and distributing emails, correspondence memos, letters, faxes and forms
- be available in office to assist and take in person resident work order request
- be available in office to fulfill and provide resident access control mechanisms (electronic fobs, keys)
- opening, distributing and answering electronic incoming mail and other materials
- assisting in the preparation of regularly scheduled reports
- coordinating the flow of information for the housing and shelter programs by scheduling projects
- Assist in gathering information for reports, budgets and other property management documents
- Receiving mail deliveries on a daily basis
- Take requests for orders of custodial supplies and inventory control for all sites
- Take Requests for ordering of shelter and respite supplies required to maintain service levels and Shelter and Respite Standards
- Support the Property Supervisor to ensure all shelter and respite properties are compliant with property-related Toronto Shelter Standards and Respite Standards
- Support the Property Supervisor to ensure all properties are compliant with Accessibility for Ontarians with Disabilities Legislation (AODA)
- Support the Property Supervisor to ensure all Municipal Licensing and Standards (MLS) including compliance with City of Toronto rooming house licenses and all local property regulations
- Ensure all residents are treated with respect and dignity
QUALIFICATIONS
- Proven experience as an administrative assistant
- Proficiency in MS Office and MS Excel
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Able to work independently and as part of a team
- Critical thinking skills
- Performing additional duties as assigned
The successful applicant must provide a criminal record check that is satisfactory to Homes First Society
Homes First Society is an equal opportunity employer
Accommodation:
Homes First is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known and we will work with you to meet your needs.
Covid-19 Vaccination Policy:
Please note, all candidates offered a position with Homes First from September 8, 2021 onward must be fully vaccinated and provide proof of their vaccination status as a condition of employment. Please note Homes First will comply with its human rights obligations and accommodate employees who are legally entitled to accommodation.
