Procurement Advisor

Position Summary
Interior Health is hiring a permanent full-time Procurement Advisor who is passionate about making a difference in healthcare.

Location: This is a hybrid position (in office and remote), flexible within the Interior Health Region.

What we offer:
• An attractive remuneration package
• Excellent career prospects
• Employer paid training/education
• Employer paid vacation
• Medical Service Plan
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Work-life balance
• May be eligible to contribute to MPP

Salary range for the position is $67,861 to $97,550. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

How will you create an impact:
The Procurement Advisor assists the Procurement Manager with the management of purchasing for the procurement of consultant/contractor services for capital projects (design and construction) as well as goods and equipment for the Health Authority. The position oversees the work of and provides work direction to Project Assistants/Buyers and Project Clerks, acting as a senior resource and advisor to procurement staff and customers. The Procurement Advisor monitors and reports on the day-to-day performance of activities to ensure acquisitions are processed in keeping with departmental standards, Trade Agreements, Interior Health (IH) guidelines, and Governmental regulations. The Procurement Advisor also supports the Procurement Manager in the development and sharing of the team goals, liaising with Interior Health (IH) managers and other internal and external partners.

In addition, the Procurement Advisor is a key member of a collaborative team and is responsible for completing high value and risk procurements for consultant/contractor services for the Health Authority; conducts spend analysis and competitive bid processes; provides procurement advice to customers; identifies and advises on related contracting risks and opportunities; prepares department reports and monitors department progress; and negotiates and manages contracts.

In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to your manager or supervisor immediately.

What will you work on:

• Provides work direction to designated procurement staff to ensure the accurate and timely processing of internal customer requests. Sets processing priorities and deadlines, and assigns workload to ensure that customer needs and requirements are met.

• Provides advice and leadership on the competitive tender process to procurement team and customers to ensure procurement documents and procurement processes comply with procurement rules and legal requirements and ensure that vendors have access to a fair, competitive, and transparent procurement opportunity, within timelines, budget and deliverables.

• Develops/designs processes and implements automation/innovation of systems where possible to increase efficiencies.

• Assists the Procurement Manager in continuous quality improvement and compliance to Policy & Procedures.

• Participates in a variety of human resources activities such as interviewing and selection of staff, conducting performance reviews, and addressing performance issues through intervention or counseling as required. Investigates work and staff issues. Identifies development and training opportunities for staff and conducts related training and orientation for department staff as required.

• Ensures procurement and contract documents and processes are consistent with project requirements; trade agreements; sound business practices; and IH policies, processes, and standards.

• Ensures procurement evaluations are completed according to processes outlined in procurement documents, writes contracts and provides advice on any related risks.

• Plans and reviews procurement requirements and consults with departments regarding requirements such as specifications, quantity, quality, costs and delivery dates, and recommends substitutes to improve delivery and/or costs.

• Prepares specifications and conditions for the formal competitive bid process of services; solicits and analyzes quotations from service providers/suppliers.

• Ensures that services meet established standards and those procurement policies, practices and procedures are understood and followed by maintaining business relationships with vendors, service representatives, and customers in conjunction with the Procurement Manager.

• Accountable for ensuring that project managers and project office support staff adhere to standards and policies applicable to projects’ procurement and contracting processes.

• Maintains contract management databases including the Group Purchasing Organization contracts. Renew contracts where needed to ensure they remain current.

• Provides guidance and direction to Project Assistants and/or Project Clerks in the processing of complex procurements.

• In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately.

• Performs other related duties as assigned.

Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. Together, we create great workplaces. Apply today!

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).

Qualfications
Education, Training and Experience
• A level of education, training and experience equivalent to a diploma in Business Management or related discipline, diploma/designation in Supply Chain Management and a minimum of four (4) years recent related experience, preferably in a health care environment.
• Four (4) to Six (6) years of relevant construction industry experience with similar responsibilities preferably in a Canadian healthcare setting.
• Knowledge of the competitive bid and acquisitions process within the construction industry. Knowledge of project management, negotiation tactics, strategies, contractual processes, and contract development.
• Familiar with applicable legislation, regulations, public sector procurement policies, methods and practices; procurement policies, directives and standing agreements; procurement legal framework, applicable trade agreements and accounting/financial principals.
• Familiar with practices related to contract agreements such as contract law, competitive bidding, be able to advise on risks in business decisions for procurement through the tendering process and the implications of the terms and conditions of the contract.
• Experience with tendering process including development of a wide range of complex procurement solicitation documents.
• Or an equivalent combination of education, training

Skills and Abilities
• Able to work independently and resolve administrative issues/problems.
• Demonstrated ability to use related equipment including word processing, excel spreadsheets, database, and project management software at an advanced level.
• Demonstrated ability to oversee the work of others.
• Strong communication skills, both oral and written, including the ability to negotiate with and influence others.
• Demonstrated ability to develop and maintain effective working relationships with internal and external partners.
• High attention to detail.
• Demonstrated ability to establish and follow complex processes, guidelines and policies.
• Demonstrated project management skills.
• Demonstrated ability to establish courses of action for self and others that are results oriented.
• Demonstrated analytical and problem-solving skills.
• Demonstrated ability to exercise good judgment and make sound decisions.
• Demonstrated administrative, organizational, work planning and control skills.
• Able to work under pressure with tight timelines.
• Physical ability to perform the duties of the position.