Description
Start Date: TBD
10 months & 10 days per year, 35 hours/week
Pay Band 5 - $24.75 to $27.50
We offer eligible employees a comprehensive employee pension (OMERS) and benefit package upon start date, a commitment to ongoing learning, and an exceptional work environment.
The Kawartha Pine Ridge District School Board (KPR) offers a world-class education for approximately 34,000 students in 87 schools. Spanning over 7,000 square kilometers, across diverse rural and urban communities in southeastern Ontario, KPR serves the Municipality of Clarington, Northumberland and Peterborough Counties, and City of Quinte West/Murray Ward.
The Board is situated on the traditional territory of the Michi Saagiig Anishinaabeg people, serving three vibrant First Nation communities which include Alderville First Nation, Curve Lake First Nation and Hiawatha First Nation. Today, this gathering place is home to many First Nations, Métis and Inuit peoples and we acknowledge the contributions and accomplishments of all Indigenous people across Turtle Island, current and through history.
All positions in the Kawartha Pine Ridge District School Board support the school’s priority of student achievement and the Boards mission to educate our students to excel in learning, to succeed in life and to enrich our communities. Employees demonstrate empathy and respect in all interactions, are committed to service excellence, and embrace change through innovation.
As part of our strategy to provide on-going support
for our schools, the Board is now accepting resumes from qualified applicants
for the full-time position Secondary School Secretary II
The purpose of the Secondary School Secretary II position is to provide secretarial/clerical support and services to the school.
This position reports to: SCHOOL PRINCIPAL WITH WORK ASSIGNED BY THE SECONDARY SCHOOL HEAD SECRETARY
Main Responsibilities:
Performs clerical duties either electronically or on paper for the school, including records management, updating manuals, filing; preparing correspondence, reports, minutes, agendas, calendars, newsletters and various other documents.
Completes and verifies absence reports, time sheets, other HR related documents electronically and on paper and maintains the ON Call system.
Creates and maintains student information, registration and Ontario Student Record files and responding to requests for information or transfer of records.
Maintains, reconciles and reports on petty cash, school bank account and school budget records, including school generated funds.
Prepares and tracks requisitions (purchase and warehouse); receives, verifies and ensures delivery of purchased items, stocks and monitors office supplies and equipment requisitioning and repairs of equipment, with some minor troubleshooting; packaging and arranging shipment of outgoing materials.
Assist the Principal with administration of the volunteer management system, receive and review police records checks and maintenance of the volunteer database, in accordance with Board Policy and Administrative Regulations.
Provides reception services for the school receiving calls and/or visitors, contacting parent(s)/guardian(s) as required, meeting needs of students coming into the office, carrying out the functions of student attendance, delivering messages/information to persons in the school and processing incoming and outgoing mail.
Records and stores medication for students; maintains and updates student health information.
Assists with arranging transportation of students including arranging daily pickup and drop offs for off-site events/trips and all required paperwork and reporting.
Prepares report card database, creates teacher take home disks, importing student data and printing report cards.
Provides additional secretarial support to Student Services, Guidance and/or Co-op departments re: university/college applications and seminars, commencement, IPRC, textbooks and deposits, Ministry reports, trips, time tabling, homework assignment requests, locker assignments, guest speakers, Driver’s Education records, Peer Helper program, etc.
Performs other duties as may be assigned by the Secondary School Head Secretary and the school Principal.
Education & Experience:
Secondary School Graduation Diploma or equivalent;
Six (6) months to one (1) year recent office experience.
Specialized Skills:
Intermediate level computer skills in word processing, spreadsheets and databases;
Experience using Aspen;
A commitment to service excellence.
A police records check, with a Vulnerable Sector Search and
Pardoned Sexual Offenders Database Search , dated within 6 months prior to the date
of hire , is a requirement for employment with this Board.
Please note that there have been reports that it has taken some candidates up
to 6 weeks to obtain a police check. With that in mind, we strongly recommend
that you go about obtaining this search at your earliest convenience.
KPRDSB is committed to a qualified workforce that is representative of the diversity of the people of Ontario and across the communities we serve. We welcome applications from candidates with diverse background and lived experiences as a member of a marginalized group, including but not limited to:
• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.
KPRDSB is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process please make them known when contacted and we will work with you to meet your needs.
Only
those selected for an interview will be contacted.
