Conference Floor/Administrative Services

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

An enthusiastic and dedicated individual is required for an Office Services Concierge and Receptionist/Administrative Assistant at our Ottawa office. The successful candidate will work in a professional environment providing support to the conference floor and office services team, fulfilling catering requests and covering both the reception and the mailroom, as directed by the Office Services and Conference Floor Supervisor.

The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office. 

• Place food orders with established vendors as necessary
• Seek out new, cost-effective vendors to provide guests and colleagues with more catering options and value
• Monitoring and maintaining stock in catering room
• Conduct daily spot checks of all meeting rooms, serveries and the Kafé to ensure that the office supply inventory on our conference floor is complete
• Maintain and tidy coffee machines and serveries
• Open and close Terrace daily, as seasonally appropriate
• Drop off and pick up of tablecloths at local dry cleaners
• Reconfigure the layout of boardrooms and meeting rooms to accommodate meetings and events
• Assist with our Conference Floor’s A/V needs and provide A/V support to internal, client and external meetings (training provided)
• Maintain and re-stock first-aid kits on a weekly basis
• Assist with print jobs, name tags, couriers and off-site record storage
• Assist with the delivery of proposals
• Code invoices in payable system
• Provide back-up to receptionist
• Provide back-up coverage to mailroom staff for break relief and vacation
• Other administrative duties, as required

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need extra time to devote to personal matters, and our approach to flexibility provides for this.

• Professional attitude and approach is a prerequisite
• Excellent interpersonal and communications skills
• Well-organized, capable of and interested in taking initiative
• Ability to prioritize work and to work under pressure to meet strict deadlines
• Discretion and the ability to handle confidential material appropriately
• Basic A/V skills and/or a keen willingness to learn
• Timely in responding to inquiries and requests and willingness to escalate where appropriate
• Demonstrated initiative to resolve client issues where appropriate
• Experience using the Microsoft suite of applications (Word, Excel, Adobe Acrobat and PowerPoint)
• Excellent multi-tasking skills, including the ability to field calls from multiple phone lines
• Ability to work as a member of a team, as well as independently
• Strong service orientation and the ability to manage multiple priorities
• Must be able to work with all levels of professional staff

Providing you with the support you need to be at your best

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here.

Adjustments and accommodations throughout the recruitment process

At KPMG, we strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us. We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best. Adjustments (an informal request), i.e. extra preparation time or the option for micro breaks during interviews, and accommodations (a formal request), i.e. accessible communication supports or technology aids are tailored to individual needs and role requirements.

To begin a confidential conversation about adjustments or accommodations at any point throughout the recruitment process, we encourage you to contact KPMG’s Employee Relations Service team for support by emailing cdnersteam@kpmg.ca or by calling 1-888-466-4778, Option 3.

For information about accessible employment at KPMG, please visit our accessibility page.