Executive Assistant

Referred applicants should not apply directly to this role.

All referred applicants must first be submitted through Workday by a current Loblaw Colleague.

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.

We are looking for a motivated, high energy Executive Assistant to support our growing team.

The successful candidate will take on responsibility for professional support for Vice Presidents based out of our Brampton location (2 days a week) and Fraser office located Downtown (2 days a week). You will assist in the support and execution of programs, presentations and initiatives that aid in the growth of the business and be responsible for the management and coordination of a wide variety of assignments and tasks for the team. As an excellent communicator, with strong negotiating and influencing skills, you will display professionalism and efficiency in representing the team, both internally and externally to all partners.

What you’ll do

• Provide full administrative support to the Vice President’s.

• Manage daily calendar including scheduling of meetings, appointments and booking all travel arrangements (local, National and international when applicable).

• Track/follow through requests/paperwork (e.g. preparation and submission of expense reports), and correspondence/emails.

• Compile, design, review and coordinate various materials for PowerPoint presentations.

• Organize, plan and coordinate various meetings, seminars and conferences to ensure all required materials and catering requirements are provided.

• Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.

• Use professional judgment to screen, prioritize and determine actions for incoming calls, emails and inquiries.

• Liaise with senior executives and executive assistants throughout the Company in a professional and confidential manner.

• Organize and coordinate client events/workshops, workshops, team meetings and training sessions

• Process and assist with new hire set-ups, internal transfers, and terminations.

• Adopt a continuous improvement mindset and look for ways to improve administrative ways of working for the department

• Prepare and reconcile expense reports, credit card statements and reimbursements

Does this sound like you?

• Minimum of 5 years’ experience in an administrative roles supporting executives.

• Previous experience working in a large corporate environment preferred.

• Demonstrated proficiency and advanced knowledge in all aspects of Microsoft Office, in particular Outlook, Excel, Word and Power Point.

• Excellent interpersonal, organization and communication skills (written and verbal) with the ability to multi-task in a very fast-paced environment and be adaptable to changes

• Self-motivated, able to work under minimal supervision.

• Possesses strong judgement and problem-solving skills.

• High level of professionalism and ability to deal effectively with all levels within the organization as well as external contacts.

• Demonstrated ability to work in a fast-paced environment and manage multiple priorities.

• Knowledge of business, personal and social etiquette.

• Polished and professional disposition.

Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars - Environment, Sourcing and Community - and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values - Care, Ownership, Respect and Excellence - guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits - these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.