Senior Executive Assistant

Referred applicants should not apply directly to this role.

All referred applicants must first be submitted through Workday by a current Loblaw Colleague.

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.

Senior Executive Assistant - Job Description

Position Overview:

The Senior Executive Assistant is a key role that ensures the smooth functioning of key executives’ offices by providing comprehensive administrative support. This role requires exceptional organizational skills, discretion, and professionalism to represent the Chief Administrative Officer, Senior Vice President of Supply Chain and Senior Vice President of Asset Protection. The ideal candidate will act as a trusted partner, enabling these leaders to focus on strategic priorities by managing operational and administrative responsibilities effectively.

Key Responsibilities:

• Administrative Support
  • Provide high-level administrative support to three senior executives: Chief Administrative Officer, Senior Vice President Supply Chain, and Senior Vice President of Asset Protection.
  • Manage complex calendars, scheduling, and email communications with efficiency and confidentiality.
  • Draft, review, and manage correspondence, reports, and presentations, ensuring accuracy and professionalism.
  • Maintain organized systems for record-keeping, filing, and documentation of confidential materials.
  • Provide exceptional telephone etiquette with the ability to handle high-volume, professional communications. Skillfully screen, prioritize and promptly respond to all calls with urgency, ensuring critical matters are addressed immediately while representing executives with diplomacy and discretion.
    
• Meeting and Event Management
  • Plan and execute meetings, conferences, and team-building events, including department and company-wide events, training workshops, and special projects.
  • Coordinate meeting agendas, prepare materials, and ensure follow-up on action items.
    
• Travel and Expense Management
  • Arrange domestic and international travel, including accommodations, itineraries, and logistics.
  • Process expense reports with accuracy and timeliness, adhering to company policies.
    
• Stakeholder Liaison
  • Act as a point of contact between executives and internal/external stakeholders, fostering strong relationships across all levels.
  • Represent executives in communications with professionalism and discretion.
  • Screen, prioritize, and address inquiries, ensuring prompt and appropriate responses.
  • The Senior Executive Assistant will work core business hours Monday through Friday but must remain accessible during evenings and weekends to address time-sensitive matters, ensuring seamless support for executives in a 24/7 supply chain environment.
    
• Office Operations and Other Duties
  • Oversee office operations and ensure adherence to company procedures and protocols.
  • Provide support for ad hoc tasks, such as compiling reports, coordinating presentations, and handling personal tasks for executives when necessary.
  • Champion a culture of inclusiveness, belonging, and respect within the workplace.
  • Lead and manage special projects and initiatives as assigned, ensuring alignment with organizational priorities.
  • Other assigned duties as required.

What You Bring:

• Experience and Skills
  • Minimum 10 years of progressive experience in executive-level administrative support, preferably in a dynamic corporate environment.
  • Proven expertise in managing multiple priorities in a fast-paced, high-pressure setting.
  • Exceptional written and verbal communication skills with the ability to interact effectively across all levels of the organization.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).
    
• Personal Competencies
  • Discretion and Integrity - Unwavering commitment to confidentiality, ethics, and compliance.
  • Organizational Excellence - Highly organized with the ability to multitask and prioritize complex workloads.
  • Problem-Solving - A proactive approach to anticipating needs and resolving challenges independently.
  • Interpersonal Savvy - Strong ability to build relationships and influence stakeholders positively.
  • Professional Demeanor - Polished, poised, and adept at navigating high-pressure environments with tact and diplomacy.
  • Flexibility - Resourceful and adaptable to shifting priorities and last-minute changes.
    
• Additional Qualifications
  • Knowledge of business, social, and personal etiquette for high-level executive support.
  • Experience coordinating personal errands or managing personal tasks for executives.
  • Willingness to travel occasionally as required.

Why This Role Matters

The Senior Executive Assistant is a key enabler for executive leaders, ensuring they have the bandwidth to focus on strategic initiatives while maintaining operational excellence. By fostering relationships, anticipating needs, and managing complex demands, this role is instrumental in driving efficiency and supporting the broader success of the Supply Chain team.

Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars - Environment, Sourcing and Community - and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values - Care, Ownership, Respect and Excellence - guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits - these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.