Executive Assistant

This position is responsible for providing administrative support, with a high degree of confidentiality, discretion and judgment to the VP, Global Accounting Policy & Reporting. This position assists in alleviating the department work-load, improving the department's productivity and enhancing the department's practices and administrative procedures.

Position Responsibilities:

• Set priorities to manage work-loads efficiently while maintaining a high degree of confidentiality and accuracy in collaboration with the Vice-President and handling sensitive company information.

• Organize and maintain files for the VP, Global Accounting Policy & Reporting, and assist with acquiring and coordinating Legal Entity Financial Statements on the company SharePoint site.

• Establish and uphold quality standards for administrative processes, including support functions, general administration, supplies management, and premises management.

• Assist the External Reporting team in the preparation and production of quarterly Shareholder Reports, and perform Excel, Word, and PDF processing and formatting of financial documents such as financial statements, press releases, and regulatory reports.

• Run day-to-day administrative tasks, including extensive calendar management, occasional calendar management for VP’s direct reports, conference room bookings, preparation of expense reports, invoice payment requests, and office support (faxing, photocopying, scanning, telephone support, and ordering office supplies).

• Assist in new employee onboarding and offboarding processes, and research, arrange, and coordinate travel arrangements, transportation, and accommodations.

Required Qualifications:

• Minimum of 5 years of experience in an administrative or similar role.

• Superior interpersonal, organizational and research skills with the ability to work well in a team environment as well as with other departments and outside sources.

• Strong organizational, time management and priority setting skills in order to meet tight deadlines and produce a quality product.

• Ability to exercise discretion with highly sensitive information is particularly important.

• Demonstrates tact and professionalism and maintains confidentiality.

• Ability to use judgment in anticipating and initiating appropriate action along with ability to analyze situations/issues and recommend change.

Preferred Qualifications:

• University degree preferred.

• Ability to work well under pressure and efficiently balance multiple priorities and projects and prioritize work. Results-oriented and organized.

• Ability to handle multiple tasks while maintaining high degree of accuracy.

• Excellent verbal communication, writing and editing skills.

• Excellent knowledge of Windows, MS Office products (Word, Excel, PowerPoint) and PDF.

• Confirmed self-starter who is proactive, takes initiative and thrives in a fast-paced environment.

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.

#LI-Hybrid

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact recruitment@manulife.com.

Salary range is expected to be between

If you are applying for this role outside of the primary location, please contact recruitment@manulife.com for the salary range for your location. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact recruitment@manulife.com for more information about U.S.-specific paid time off provisions.