Branch Administrative Coordinator

Are you a motivated individual who thrives in a fast-paced, changing and dynamic team environment? Bring your expertise with administration and coordination skills to the Northeast Operations or West Operations of the Ministry of Transportation.

Operations Division
Region Operations offices are the ministry integrators for all transportation services in their geographic location, and provide a leadership role for local ministry employees, related to local affinity, employee engagement and workplace culture, regardless of their ministry reporting structure. .

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?In this dynamic role, you will:
• provide support and guidance to the branch director, management team and staff in administrative, financial and human resource policies and processes;
• coordinate the branch director's daily schedule;
• assist in the preparation and delivery of responses for various senior officials;
• monitor and coordinate various materials and report discrepancies;
• support the divisional issues management processes and coordinate the flow of information for the branch

How do I qualify?Administrative Knowledge:• you have knowledge of administrative support functions, including budget administration, human resources processes, collective agreements and legislation and operational planning;
• you can use your knowledge to prepare reports, monitor expenditures and provide support on HR issues;
• you can use tact and diplomacy to ensure effective relationships with staff of Executive Director's, Assistant Deputy's, Deputy Minister's and Minister's office

Organizational and Analytical Skills:• you have organizational and coordination skills and can deal with changing priorities with short deadlines in a high pressure environment;
• you can use analytical skills to analyze financial reports, determining trends and assist with issues management

Communication and Interpersonal Skills:• you have strong communication and interpersonal skills in order to respond to inquiries and issues, prepare written responses and reports

Other Essential Skills:• you are proficient with computer software to prepare reports, spreadsheets, presentations and use HR and financial information systems;
• mathematical skills to prepare and manage branch budget, purchasing card and travel card transactions and other materials requiring calculations

Additional Information:

Note:

• E-MT-218381/24

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Thursday, December 5, 2024 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

Apply Online