Project Coordinator

Passionate about digital transformation? This unique and challenging position offers the opportunity to work within the very innovative Strategic Initiatives Branch where you will be exposed to many different aspects of modernization, digital, collective bargaining, and labour relations. You will have an opportunity to coordinate and manage projects to support the branch, while flaunting your organizational and administration skills. If you're looking for an opportunity to gain some valuable experience and push yourself, this is what you are looking for.

The Strategic Initiatives Branch (SIB) is the engine for Ontario's public and private collective bargaining administration and information. It has been leading the digital transformation and modernization of how the labour relations community interacts with data evidence and analytics, in addition to providing collective bargaining research and analysis to a variety of clients across the OPS and the public. It is the only authoritative source of neutral data that is accepted by both sides of the bargaining table. The branch provides program support and is the administrative engine of the Ministry of Labour, Immigration, Training and Skills Development's mediation and arbitration services.

NOTE:
• This position is required to report to and work from the physical work location a minimum of three days per week.
• Current hybrid work arrangements are subject to change.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?Reporting to the Director, you will:

• Lead and support initiatives and strategies, to ensure the delivery of digital, client-centric, efficient, and integrated services
• Participate in cross-functional projects, including monitoring, tracking and reporting on branch projects and activities
• Provide support to the Director and managers by participating in planning and coordinating activities, including policy, program and financial
• Coordinate and manage the Director's schedules by planning, prioritizing and preparing meeting materials
• Plan and develop internal systems, policies and best practices to ensure efficient operations
• Provide issues management support by briefing the Director and preparing reports, correspondence and briefing notes

How do I qualify?Project Coordination Skills• You have experience in coordinating and facilitating the development of strategic and business planning activities that enable the achievement of business outcomes and priorities
• You have knowledge of project management principles to plan and coordinate concurrent projects
• You are highly organized and can effectively manage multiple, competing priorities/tasks
• You can coordinate the issues management function, including determining priority, monitoring timelines, and drafting correspondence and briefing notes

Operational Knowledge and Experience• You have knowledge of business planning, allocation and financial management processes in order to lead business planning and budget activities
• You are familiar with financial and administrative policies, procedures and guidelines to coordinate financial and operational matters for the branch
• You have conceptual skills to assess issues from a corporate perspective

Technical Knowledge and Experience• You have working experience with a wide variety of collaboration, office, presentation, and information systems (i.e. Microsoft Teams/ Sharepoint/ Office/JIRA, Confluence)
• You have an understanding of human resources and labour relations practices
• You have working experience with and applying legislation e.g. the Labour Relations Act

Communication and Relationship Management Skills• You communicate clearly to clarify policies, share information with partners, and draft effective reports, correspondence and briefing notes
• You act with tact and discretion when interacting with different stakeholders
• You can build and foster effective relationships with partners
• You have consultation skills to provide advice and assistance to the Director and to the branch management team.
• You can exercise political acuity, and be able to communicate with a wide range stakeholders to anticipate and mitigate issues, and provide advice to the Director and/or Managers to manage and respond to issues

Research, Analytical and Problem-Solving Skills:• You have experience in researching and analyzing information, and synthesizing the relevance of the information to your work products
• You can identify and assess performance issues, trends and directions that impact branch operations
• You have demonstrated experience conducting research and preparing options and recommendations
• You have well-developed problem-solving skills and can assess and resolve various operational and administrative issues

Additional Information:

Note:

• T-LB-223113/24

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Thursday, November 28, 2024 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

Apply Online