Internal Communications & Events Associate

The Internal Communications & Events Associate will support the coordination and planning for Ontario Teachers’ internal and external events. This will include coordinating major external events such as the Annual General Meeting as well as hybrid, virtual, and in-person internal events such as Employee Town Halls, Leader Forums, employee recognition events, and other events as needed. The role will also support internal communications activities and content development/distribution to employees.

This role reports to the Senior Manager, Internal Communications.

• Support and manage annual schedule of events including contributing to planning documents

• Plan and support hybrid, virtual and in-person event scheduling and logistics, providing guidance, insights and recommendations to ensure successful execution

• Handle issues related to event logistics and vendor management that arise and troubleshoot any emerging problems associated with events (before, during, and after)

• Collaborate with preferred vendors, suppliers, speakers and venues, obtaining/organizing contracts for approval

• Support rehearsals, testing, and ‘day of’ event logistics and production

• Write, edit and distribute all communications related to events (invitations, intranet articles, other)

• Partner with creative team and outside vendors to deliver on-brand assets and event materials

• Work with broader internal communications team to prepare for key events as necessary

• Keep track of event finances including deposits, cheque requests, invoicing and reporting

• Conduct, distribute, and analyze post-event surveys and post-mortem feedback to identify areas of improvement and contribute to summary and highlights documenting

• Support internal communications team by writing, editing, and distributing/publishing content on multiple communications channels

• Coordinate quarterly and monthly integrated enterprise calendars and schedules to ensure line of sight into executive availability, global holidays, Board meetings, etc.

• Actively participate in projects/initiatives to evolve and grow our employee engagement and communication channels

• Monitor, respond or triage inbound requests for internal communications services among the internal communications group

• Ensures event execution aligns with corporate objectives and supports core values

• Selects vendors and services as appropriate for enterprise-wide events, manages budget and costs

• Events and supporting materials are high visibility (Board, executive team, all employees, Plan members) and must reflect the Ontario Teachers’ brand and purpose

• Other duties as required

• Post-secondary education (communications, marketing, event planning)

• Corporate event experience is an asset

• Highly organized self-starter who can successfully juggle competing priorities

• Strong project managements skills with experience developing and managing critical paths

• Mature, self-motivated, enthusiastic and passionate

• Solid understanding of virtual, hybrid and in-person event options and technologies

• Strong influencer e.g. working with volunteers, adept at collaborating/working with others

• Strong writing and communication skills, experience writing briefs, agendas, invitations, notes, measurement and reporting documents, and promotional materials

• Effective negotiator

• Excellent interpersonal skills

• Ability to accomplish projects with little supervision

• Minimum 5 years corporate event and communications experience

• Experience managing multiple projects with a variety of stakeholders on tight deadlines

#LI-RM1

#LI-Hybrid

What we’re offering

• Pay-for-performance environment that offers competitive salary and incentive

• Numerous opportunities for professional growth and development

• Comprehensive employer paid benefits coverage

• Retirement income through a defined benefit pension plan

• The opportunity to invest back into the fund through our Deferred Incentive Program

• A flexible/hybrid work environment combining in office collaboration and remote working

• Competitive time off

• Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year

• Employee discount programs including Edvantage and Perkopolis

At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out Life at Teachers'.

How to apply

Are you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded digital interview as part of your application.

Accommodations are available upon request (peopleandculture@otpp.com) for candidates with a disability taking part in the recruitment process and once hired.

Candidates must be legally entitled to work in the country where this role is located.

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