Description
The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.
We are seeking a creative, dynamic, committed professional to join our team:
HR Assistant - Occasional Teaching Division
One (1) Year Term Assignment effective March 3, 2025
Monday - Friday, 35 hours per week
ESP, Level 5 - $47,736 to $59,467 per annum
Under the direction of the Team Manager, HR Services and/or Human Resources Advisor, the Human Resources Assistant provides administrative support to the HR Services Occasional Teaching division, and serves as the frontline contact for all employee inquiries. Responsibilities include, but are not limited to:
Reviewing and processing a high volume of new hire packages in a timely and efficient manner;
Maintaining HR customer service telephone line; and forwarding calls/messages to appropriate personnel;
Responding to phone and email inquiries; providing general information on staffing/hiring process, terms and conditions of employment, collective agreements, handbooks, and policies and procedures;
Creating and maintaining human resources files;
Maintains supply lists and records, including updating casual information in Apply to Education;
Performing data entry and maintaining a variety of HR databases and spreadsheets;
Preparing and composing a variety of routine correspondence;
Participating in career and hiring events as needed.
Qualifications
A community college diploma in office administration and/or human resources and 2-3 years of relevant experience. Experience working in a human resources environment is preferred. An equivalent combination of education and experience may also be considered.
Ability to work in both English and French is an asset.
Knowledge of human resources processes, related Board policies and procedures, and relevant collective agreements and/or handbooks.
Proficiency with Word and Excel and Google Docs/Sheets in order to generate and track large volumes of correspondence and other related HR documents.
Intermediate to Advanced level of proficiency with other HR software such as, HR/Payroll Integrated Systems (K212) and Applicant Tracking Systems, such as Apply to Education.
Essential to this position is the ability to organize and manage workload, multiple & conflicting priorities and demands while meeting daily and weekly deadlines.
Excellent interpersonal and communication skills required for exchanging, directing and/or providing general HR information to others using tact, diplomacy and discretion.
Protecting confidentiality, integrity and privacy of employee information and files.
Must be able to demonstrate initiative and use good judgment skills.
Demonstrates a commitment to customer service, and ability to work independently and with minimal supervision.
Application Process
Applications will be
considered in accordance with the ESP Collective Agreement, in the following
order:
1. Applications
from Regular full-time and part-time employees within ESP bargaining unit are
given first consideration. (Internal Posting)
2. Applications
from term and casual employees within ESP bargaining unit are given 2nd consideration. (External Posting)
3. Applications
from External candidates (including Board employees that do not belong to this
bargaining unit) will be considered only if applications from 1 & 2 have
been exhausted.
If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.
The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.
If you are not
a Board employee and do not have an existing ATE account , you will be asked to create one at https://ocdsb.simplication.com . Choose Job Category 'ECE, EA and Support Staff'. Once you have created your account, you must then search for the job posting at OCDSB, Hit Apply, and upload your resume.
Personal information is
collected pursuant to the Education Act and will be used to determine the
eligibility for employment with the OCDSB. Questions about this collection
should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean,
Ontario K2H 6L3.
OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
If you require accommodations at any point in the selection process, please send an email to hrcompetitions@ocdsb.ca at any time.
EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER
