Description
External Posting - applications from approved casual and term ESP members and external candidates. If you are a Regular (permanent) ESP employee, you must apply to the Internal Posting.
About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.
We are seeking a creative, dynamic, committed professional to join our team:
PAYROLL ASSISTANT
Location: OCDSB Administration Building; 133 Greenbank Road Nepean, ON
Position Status: 1.0 Regular, Full-time, 12 month work year
Hours of Work: Monday to Friday, 35 hours per week
Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)
Salary range: $47,736 to $59,467 per annum (Level 5)
Job Summary
Reporting to the Team Manager, Payroll, and under the general supervision of the Payroll Team Lead, the Payroll Assistant assists the Payroll Analyst in performing all tasks related to full cycle payroll processing on a biweekly basis (approximately 12,000 employees) for Administrative and Support, Academic, Occasional teaching, and Continuing Education. This position is responsible for processing all forms of timesheets, setting up new hire documentation, and scheduling and processing payroll in accordance with respective Board policies and procedures, Collective Agreements, Employment Standards, and payroll legislation to ensure payroll is completed accurately and on time. The Payroll Assistant is a main lead in answering general inquiries from District staff.
Qualifications
- Completion of a two-year community college diploma in Business Administration or Accounting and two (2) years of payroll experience in a complex multi-union environment; an equivalent combination of education and experience may also be considered;
- Certification in Payroll Compliance Professional through the National Payroll Institute (NPI); or is working towards NPI certification would be considered an asset;
- Knowledge of relevant Board policies and procedures, Employment Standards Act, and payroll legislation;
- Knowledge of payroll and accounting procedures; computerized payroll systems and year-to-date fields;
- Proficient in the use of word-processing, spreadsheets and databases;
- Working knowledge of K212 Human Resources and Payroll (K212 HRP) is considered an asset;
- Organization and time management skills to prioritize and juggle multiple demands and meet weekly deadlines; Ability to work under strict and sometimes inflexible deadlines;
- Interpersonal and communication skills to provide, clarify and explain information to Board personnel at all levels;
- Analytical skills to review and analyze large amounts of data;
- Initiative and judgment skills to action pay , make adjustments, and for identifying and resolving problems/discrepancies;
- Ability to use tact, diplomacy and discretion when dealing with confidential information;
- Ability to work independently, with minimum supervision and as part of a team.
Application Process
The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.
If you are not a Board employee and do not have an existing ATE account, you will be asked to create one at https://ocdsb.simplication.com . Choose Job Category 'ECE, EA and Support Staff'.
Applications will be considered in accordance with the ESP Collective Agreement, in the following order:
1. Applications from Regular full-time and part-time employees within the ESP bargaining unit are given first consideration. (Internal Posting)
2. Applications from term and casual employees within the ESP bargaining unit are given 2nd consideration. (External Posting)
3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.
If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.
In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position for a period of six (6) months.
OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
If you require accommodations at any point in the selection process, please send an email to hrcompetitions@ocdsb.ca at any time.
