Human Resources Assistant - Occupational Health/Workplace Safety and Health

QUALIFICATIONS
* Post-secondary education in Human Resource Management, Business Administration
* Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
* One (1) year of experience in a Human Resource field preferred
* Other combinations of education and experience may be considered
* Province of Manitoba Class 5 Drivers License, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
* Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology.
* Demonstrated organizational skills and ability to work independently
* Demonstrated problem solving and decision-making skills
* Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
* Demonstrated knowledge and competence of skills and concepts related to the position
* Demonstrated communication skills
* Ability to respect and promote confidentiality
* Ability to perform the duties of the position on a regular basis
* Ability to respect and promote a culturally diverse population
* Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

POSITION SUMMARY:

Under the general supervision of and responsible to the Regional Manager; the Human Resources Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within their position. The Human Resources Assistant is an important team member of the Human Resources Team and is responsible for providing administrative, organizational and clerical support primarily to the areas of Occupational Health and Workplace Safety and Health. The Human Resource Assistant will also engage in activities to promote and enhance programs participating in opportunities for growth and advancement within the Human Resources portfolio. The Human Resource Assistant function in a confidential capacity in matters relating to labour relations.

RESPONSIBILITIES:

Overview:

General

1. This position provides support to both the Occupational Health and Workplace Safety and Health programs for Prairie Mountain Health.
2. Provides reception for the applicable program/facility by responding to inquiries or requests from PMH staff whether in person, by telephone or electronically.
3. Provide general administrative and clerical support to the programs receiving and sorting correspondence; maintaining and ordering supplies; and preparing communications as required.
4. Provide administrative support as required to the Workplace Safety & Health and Occupational Health programs in support of project work.
5. Maintains confidentiality of all information in accordance with Prairie Mountain Health policy
6. Assumes responsibility for personal and professional growth
7. Participates in staff development programs

Occupational Health

1. Responsible for review and maintenance of Occupational Health information related to employees.
2. Responsible for the maintenance and organization of Occupational Health files by entering appropriate data into varying databases and compiling and distributing reports/charts as required.
3. Schedules various clinics and staff appointments with appropriate required documentation

Workplace Safety & Health

1. May be asked to conduct fit testing of applicable site and regional program employees as defined by the Prairie Mountain Health Fit Testing program.
2. Completes Data entry and runs reports relating to fit testing records.
3. Maintains communication with managers to keep fit testing current, arranging testing as required.
4. Travel may be required to sites within the region on occasion.
5. Other duties as assigned.